City of Tybee Island RFP2026-113 Solar Installation on Tybee Island Marine Science Center - 2026
City of Tybee Island, City of Tybee Island, GA·City
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- Primary Contact
- Aleesha Robinson
- Contract Term
- 1 year
- Scope Location
- Tybee Island, GA
- Submission Address
- Aleesha Robinson, Tybee Island City Hall, 403 Butler Ave, Tybee Island, GA 31328
SUMMARY
The City of Tybee Island is seeking proposals for the installation of a fully functional solar array on the flat portion of the Tybee Island Marine Science Center roof located at 37 Meddin Drive, Tybee Island, GA 31328. The project includes providing solar panels with a minimum wattage of 400 Watts per panel, a minimum power output of 42kW, SMA Sunny Boy string inverters, Q-Cell PV modules made in the USA, OMG Power Grip System Plus model #PGRPP-GAF-TPO-WH-8 roof mounts, and Sun Power Helix ST single tilt solar panels. The existing roof is a GAF TPO system approximately 40' x 80', and contractors must coordinate with GAF Guarantee Services to follow a six-step process, pay pre- and post-inspection fees, and obtain a warranty amendment. The submission deadline is November 3, 2026, at 12:00 PM, with a pre-proposal meeting and site visit scheduled for October 13, 2026, at 11:00 AM at the Public Safety Building conference room. Requirements include E-Verify, SAVE affidavit, W-9, certificate of insurance, bid bond of 5%, performance and payment bonds, occupational tax certificate, and three references for similar projects in a marine environment.
EVALUATION CRITERIA
Quality of, and response from references (40), Demonstration of ability to meet or exceed all requirements of the specifications (20), How well did the Proposer follow the RFP directions in preparing and submitting its proposal package (15), Schedule for the procurement, delivery, and installation of Solar Panels (15), Cost of services (10)
REQUIRED DELIVERABLES
Provide a fully functional solar array on the flat portion of the Tybee Island Marine Science Center roof; minimum power output of 42kW; minimum panel wattage of 400 Watts; SMA Sunny Boy string inverters; Q-Cell PV modules; OMG Power Grip System Plus model #PGRPP-GAF-TPO-WH-8 roof mount system; Sun Power Helix ST single tilt solar panels; AC/DC disconnect and combination switches; 2/A WG 10 cable, AWG bare copper, And Tyco grounding clips; production monitoring; lump sum cost for furnishing and installing the solar panel system.
REQUIRED ATTACHMENTS
Signature Sheet, Contractor Affidavit (E-Verify), Subcontractor Affidavit, SAVE Affidavit, W-9/Vendor Information, Debarment Certification, Proposal Form, Checklist, Signed Addendums, Occupational Tax Certificate, Certificate of Insurance, Bid Bond, Performance Bond, Payment Bond, three references with project details and contact information, resumes of all personnel working on the project, GAF warranty amendment coordination documentation.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Tybee Island?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Aleesha Robinson, Tybee Island City Hall, 403 Butler Ave, Tybee Island, GA 31328. For questions, contact Aleesha Robinson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of, and response from references (40), Demonstration of ability to meet or exceed all requirements of the specifications (20), How well did the Proposer follow the RFP directions in preparing..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tybee Island?
All active and historical solicitations from City of Tybee Island are tracked and searchable. As a city agency, City of Tybee Island regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Sheet, Contractor Affidavit (E-Verify), Subcontractor Affidavit, SAVE Affidavit, W-9/Vendor Information, Debarment Certification, Proposal Form, Checklist, Signed Addendums, Occupational Tax. Review the full document from City of Tybee Island for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tybee Island in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aleesha Robinson. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tybee Island, GA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide a fully functional solar array on the flat portion of the Tybee Island Marine Science Center roof; minimum power output of 42kW; minimum panel wattage of 400 Watts; SMA Sunny Boy string inverters; Q-Cell PV modules; OMG Power Grip System Plus model #PGRPP-GAF-TPO-WH-8 roof mount system; Sun. Proposals should clearly address how each deliverable will be met.
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