City of Thornton - Lead and Copper Analysis - RFQ No. 121-26 (2026)
- Due
- Oct 21, 2026
- 5 days left
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Carol Arellano
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THE 30-SECOND BRIEF
The City of Thornton Water Quality Laboratory (WQ Lab) is requesting quotations for procurement of lead and copper analysis vendors to assist with compliance lead and copper testing program. The vendor will supply an all-inclusive service from mailing out sampling kits, contacting residents, coordinating with a certified laboratory, and reporting results and developments to residents and the WQ Lab. The program includes maintaining inventory of supplied lead and copper homes, mailing out sample bottle kits with return address labels and sampling instructions, notifying and reminding residents, coordinating with a Colorado-certified drinking water analytical laboratory, providing weekly updates, mailing result letters with specific action levels of 15 ppb for lead or 1,300 ppb for copper, and providing a multi-user web-based software program for tracking and data management. The initial award term starts from final award through December 31, 2027, with optional annual renewals up to six years through December 31, 2033. The RFQ due date is October 21, 2026, at 4:00 P.M. Local Time, with questions due by October 8, 2026.
Compliance Kit: Includes all costs related to the kit (kit, Shipping, Administrative costs, Etc.); Lead & Copper Testing: Includes testing, Analysis, Administrative cost related to the testing/results; Web Based Software Program
Responsiveness to the terms and conditions of the RFQ, Responsibility of the Bidder, Adherence to specifications and/or Scope of Work and/or Services, Delivery and/or completion time, Guarantees and warranties, Prices quoted, Local vendor consideration, Overall cost effectiveness and greatest benefit as deemed in the best interest of Thornton
SUMMARY
The City of Thornton Water Quality Laboratory (WQ Lab) is requesting quotations for procurement of lead and copper analysis vendors to assist with compliance lead and copper testing program.
The vendor will supply an all-inclusive service from mailing out sampling kits, contacting residents, coordinating with a certified laboratory, and reporting results and developments to residents and the WQ Lab. The program includes maintaining inventory of supplied lead and copper homes, mailing out sample bottle kits with return address labels and sampling instructions, notifying and reminding residents, coordinating with a Colorado-certified drinking water analytical laboratory, providing weekly updates, mailing result letters with specific action levels of 15 ppb for lead or 1,300 ppb for copper, and providing a multi-user web-based software program for tracking and data management. The initial award term starts from final award through December 31, 2027, with optional annual renewals up to six years through December 31, 2033. The RFQ due date is October 21, 2026, at 4:00 P.M. Local Time, with questions due by October 8, 2026.
EVALUATION CRITERIA
Responsiveness to the terms and conditions of the RFQ, Responsibility of the Bidder, Adherence to specifications and/or Scope of Work and/or Services, Delivery and/or completion time, Guarantees and warranties, Prices quoted, Local vendor consideration, Overall cost effectiveness and greatest benefit as deemed in the best interest of Thornton
REQUIRED DELIVERABLES
3- Compliance Kit: Includes all costs related to the kit (kit, Shipping, Administrative costs, Etc.)
- Lead & Copper Testing: Includes testing, Analysis, Administrative cost related to the testing/results
- Web Based Software Program
REQUIRED ATTACHMENTS
3- Pricing Form
- Acceptance Of Conditions And Addenda Acknowledgement Form
- Disclosure of Generative Artificial Intelligence (A.I.) Usage Form
- Submit to
- www.bidnetdirect.com
- Duration
- 84 months
- Scope location
- Thornton, CO
- Reported agency
- City of Thornton
Questions about this RFP
How do I respond to this RFQ from City of Thornton city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bidnetdirect.com. For questions, contact Carol Arellano.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Thornton city in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carol Arellano. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Compliance Kit: Includes all costs related to the kit (kit, Shipping, Administrative costs, Etc.); Lead & Copper Testing: Includes testing, Analysis, Administrative cost related to the testing/results; Web Based Software Program. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to the terms and conditions of the RFQ, Responsibility of the Bidder, Adherence to specifications and/or Scope of Work and/or Services, Delivery and/or completion time, Guarantees and w..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Thornton city?
All active and historical solicitations from City of Thornton city are tracked and searchable. As a city agency, City of Thornton city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Form, Acceptance Of Conditions And Addenda Acknowledgement Form, Disclosure of Generative Artificial Intelligence (A.I.) Usage Form. Review the full document from City of Thornton city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Thornton, CO. Review the full solicitation for detailed scope requirements.