City of Tampa - Surplus Vehicle and Equipment Auction Services - 26-P-00341 (2026)
City of TampaCity · Tampa, FL- Due
- Nov 9, 2026
- 24 days left
- Posted
- Sep 29, 2026
- Contract term
- 3 years
- Primary contact
- Grace Bedinghaus
- (813) 348-3268
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THE 30-SECOND BRIEF
The City of Tampa Logistics and Asset Management Department Fleet Maintenance Division (FMD) requests proposals for public auction services, both live and/or online, for a wide variety of City-owned surplus items, vehicles, equipment parts, machinery, heavy equipment, and construction equipment to maximize revenue through approved commission-based sales. The contract term is 3 years with two 1-year renewal options. The submission deadline is November 9, 2026, at 3:00 pm, with a mandatory pre-proposal conference on October 19, 2026, and a question submission deadline of October 26, 2026. Required minimum qualifications include holding valid automobile dealer and auctioneer licenses, and vehicle independent dealer, vehicle auction dealer, and salvage dealer credentials.
Vehicles, Equipment parts, Machinery, Heavy equipment, Construction equipment, Police department seized property, Transit vans, Utility carts, Service trucks, Dump trucks, Garbage trucks, Street sweepers, Trailers, And miscellaneous surplus items
Cost to the City (Commission Rates and Fees) 20%, Proposer's Relevant Experience, Qualifications, and Personnel 20%, Proposer's On-Line/Live Auction Functionality 20%, Responsiveness to the Scope of Services 25%, SLBE Participation 15%
SUMMARY
The City of Tampa Logistics and Asset Management Department Fleet Maintenance Division (FMD) requests proposals for public auction services, both live and/or online, for a wide variety of City-owned surplus items, vehicles, equipment parts, machinery, heavy equipment, and construction equipment to maximize revenue through approved commission-based sales.
The contract term is 3 years with two 1-year renewal options. The submission deadline is November 9, 2026, at 3:00 pm, with a mandatory pre-proposal conference on October 19, 2026, and a question submission deadline of October 26, 2026. Required minimum qualifications include holding valid automobile dealer and auctioneer licenses, and vehicle independent dealer, vehicle auction dealer, and salvage dealer credentials.
EVALUATION CRITERIA
7- Cost to the City (Commission Rates and Fees) 20%
- Proposer's Relevant Experience
- Qualifications
- Personnel 20%
- Proposer's On-Line/Live Auction Functionality 20%
- Responsiveness to the Scope of Services 25%
- SLBE Participation 15%
REQUIRED DELIVERABLES
14- Vehicles
- Equipment parts
- Machinery
- Heavy equipment
- Construction equipment
- Police department seized property
- Transit vans
- Utility carts
- Service trucks
- Dump trucks
- Garbage trucks
- Street sweepers
- Trailers
- Miscellaneous surplus items
REQUIRED ATTACHMENTS
9- DMI-30 Form Payment Package
- DMI-71 Form for RFQ/RFP Evaluation Points
- ADA Requirements
- Sample City of Tampa Agreement
- Proposer's Affidavit Form
- Affidavit of Compliance with Foreign Countries of Concern
- DMI-10 Form
- DMI-20 Form
- Appendix A Certification Regarding Lobbying
- Submit to
- https://procurement.opengov.com/portal/cityoftampa
- Scope location
- Tampa, FL
Questions about this RFP
How do I respond to this RFP from City of Tampa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityoftampa. For questions, contact Grace Bedinghaus.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tampa in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Grace Bedinghaus at (813) 348-3268. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vehicles, Equipment parts, Machinery, Heavy equipment, Construction equipment, Police department seized property, Transit vans, Utility carts, Service trucks, Dump trucks, Garbage trucks, Street sweepers, Trailers, And miscellaneous surplus items. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost to the City (Commission Rates and Fees) 20%, Proposer's Relevant Experience, Qualifications, and Personnel 20%, Proposer's On-Line/Live Auction Functionality 20%, Responsiveness to the Scope of S..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tampa?
All active and historical solicitations from City of Tampa are tracked and searchable. As a city agency, City of Tampa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: DMI-30 Form Payment Package, DMI-71 Form for RFQ/RFP Evaluation Points, ADA Requirements, Sample City of Tampa Agreement, Proposer's Affidavit Form, Affidavit of Compliance with Foreign Countries of C. Review the full document from City of Tampa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tampa, FL. Review the full solicitation for detailed scope requirements.