City of Tampa - Employee Benefits Consulting Services (Re-Bid) - RFP # 26-P-00543 (2026)
City of Tampa, City of Tampa, FL·City
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- Primary Contact
- Michelle Estevez · (813) 274-8836
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- Tampa, FL
- Submission Address
- https://procurement.opengov.com/portal/cityoftampa
SUMMARY
The City of Tampa is soliciting proposals from qualified firms for Employee Benefits Consulting Services (Consultant) and Section 457 Defined Contribution Retirement Plan Consulting Services under RFP # 26-P-00543. The Consultant's primary objectives include analyzing and making recommendations regarding the City's insurance and benefits programs, covering approximately 2,900 full-time employees and 600 retirees, as well as serving as an Independent Investment Advisor for the 457 Deferred Compensation Plan. Required services encompass communication and responsiveness, health plan performance and review, budget preparation, IBNR funding estimates, Healthcare Trust representation, provider management, medical plan clinical audit, pharmacy claims audit, Medicare Part D compliance, GASB actuarial evaluation, and employee wellness center support. Proposals must be submitted electronically via the OpenGov eProcurement Portal by October 22, 2026, at 3:00 pm. A pre-proposal conference is scheduled for October 8, 2026, at 1:30 pm at 2555 E. Hanna Ave., Tampa, FL 33610. The contract term is for three (3) years with one (1) additional three-year renewal option. Evaluation criteria include cost, relevant experience, team qualifications, responsiveness, criminal history screening practices, and SLBE participation.
EVALUATION CRITERIA
Cost to the City (10%), Firm’s Relevant Experience (30%), Qualifications of Project Team (20%), Responsiveness to the Scope of Services (20%), Proposer’s Criminal History Screening Practices (5%), SLBE Participation (15%)
REQUIRED ATTACHMENTS
Attachment C - Benefits Consulting Questionnaire, Attachment D - Deferred Compensation Consulting Questionnaire, Attachment E - Cost Response, DMI-30 Form, DMI-71 Form, DMI-10 Form, DMI-20 Form, Proposer's Affidavit, Affidavit of Compliance with Foreign Countries of Concern, Appendix A - Certification Regarding Lobbying
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Tampa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityoftampa. For questions, contact Michelle Estevez.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost to the City (10%), Firm’s Relevant Experience (30%), Qualifications of Project Team (20%), Responsiveness to the Scope of Services (20%), Proposer’s Criminal History Screening Practices (5%), SLB..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tampa?
All active and historical solicitations from City of Tampa are tracked and searchable. As a city agency, City of Tampa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 22, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment C - Benefits Consulting Questionnaire, Attachment D - Deferred Compensation Consulting Questionnaire, Attachment E - Cost Response, DMI-30 Form, DMI-71 Form, DMI-10 Form, DMI-20 Form, Propo. Review the full document from City of Tampa for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tampa in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Estevez at (813) 274-8836. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tampa, FL. Review the full solicitation for detailed scope requirements.
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