City of Suffolk Softball Officiating Services RFQ #26048-KR
City of SuffolkCity · Suffolk, VA- Due
- Feb 5, 2026
- Deadline passed
- Posted
- Dec 16, 2025
- Contract term
- 1 year
- Primary contact
- Kimberly Rogerson
- (757) 514-4145
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SUMMARY
Seeking quotations for officiating services for adult softball programs. The contract period is from April 1, 2026, to March 31, 2027. Includes regular season play, playoffs, and tournaments.
- Submit to
- Purchasing Division, Room 1086, 442 W. Washington Street, Suffolk, Virginia 23434
- Duration
- 24 months
- Scope location
- Suffolk, VA
Questions about this RFP
How do I respond to this RFQ from City of Suffolk?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 5, 2026. Submissions should be delivered to: Purchasing Division, Room 1086, 442 W. Washington Street, Suffolk, Virginia 23434. For questions, contact Kimberly Rogerson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Suffolk in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Rogerson at (757) 514-4145. Questions and answers are typically shared with all prospective bidders.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Suffolk?
All active and historical solicitations from City of Suffolk are tracked and searchable. As a city agency, City of Suffolk regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Suffolk for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Suffolk, VA. Review the full solicitation for detailed scope requirements.