City of Scotts Valley On Call HVAC Services 26-27 - Request for Qualifications
City of Scotts Valley, City of Scotts Valley, CA·City
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- Primary Contact
- Matt Spencer-Cooke · (831) 256-7990
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Scotts Valley, CA
- Submission Address
- 1 CIVIC CENTER DR, Scotts Valley, CA, 95066
SUMMARY
The City of Scotts Valley is requesting qualifications from qualified firms for providing on-call heating, ventilation, and air conditioning (HVAC) services for municipal facilities. The selected firm shall have demonstrated experience in the inspection, maintenance, troubleshooting, repair, replacement, and installation of commercial and light-commercial HVAC systems, including preventive maintenance, emergency response, controls, and related mechanical equipment. Services will be provided across a variety of occupied public buildings on an as-needed basis for a one-year term beginning July 1, 2026, and ending June 30, 2027, with the option to extend services for up to one year. The submission deadline is August 7, 2026.
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFQ from City of Scotts Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 7, 2026. Submissions should be delivered to: 1 CIVIC CENTER DR, Scotts Valley, CA, 95066. For questions, contact Matt Spencer-Cooke.
Where can I find more RFPs from City of Scotts Valley?
All active and historical solicitations from City of Scotts Valley are tracked and searchable. As a city agency, City of Scotts Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Scotts Valley for the complete list.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Scotts Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Spencer-Cooke at (831) 256-7990. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Scotts Valley, CA. Review the full solicitation for detailed scope requirements.
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