City of Roswell Utility Statement Processing and Mailing Services RFP 2023
- Due
- Oct 10, 2023
- Deadline passed
- Posted
- Sep 10, 2023
- Contract term
- 1 year
- Primary contact
- Arely Peek
- (575) 637-6299
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SUMMARY
The City of Roswell is seeking proposals for Utility Statement Processing, insert and folding, printing, and Mailing Services. The scope includes supporting the City's current water billing data platform (Tyler Technologies) and producing monthly statements.
REQUIRED ATTACHMENTS
8- Acknowledgement of Receipt Form
- Letter of Transmittal Form
- Vendor Information Form
- W-9 Form
- Certificate of Insurance
- Campaign Contribution Disclosure Form
- Conflict of Interest Disclosure Form
- Certificate of Non-Collusion Statement
- Scope location
- Roswell, New Mexico
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Other solicitations from City of Roswell.
Questions about this RFP
How do I respond to this RFP from City of Roswell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 10, 2023. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Arely Peek.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Roswell in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Arely Peek at (575) 637-6299. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Roswell?
All active and historical solicitations from City of Roswell are tracked and searchable. As a city agency, City of Roswell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Receipt Form, Letter of Transmittal Form, Vendor Information Form, W-9 Form, Certificate of Insurance, Campaign Contribution Disclosure Form, Conflict of Interest Disclosure Form, C. Review the full document from City of Roswell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roswell, New Mexico. Review the full solicitation for detailed scope requirements.