City of Rockford Municipal Project Management System RFP 2025
City of Rockford cityCity · Rockford city, IL- Due
- Dec 9, 2025
- Deadline passed
- Posted
- Nov 18, 2025
- Primary contact
- Anne Wilkerson
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THE 30-SECOND BRIEF
The City of Rockford is seeking proposals for a Municipal Project Management System (PMS). The system will provide a centralized, secure, and transparent platform for planning, executing, monitoring, and reporting on City projects, supporting staff, elected officials, and stakeholders. Key functions include project lifecycle management, task and resource allocation, risk/issue tracking, reporting, and integration with existing enterprise applications.
Municipal Project Management System software, Implementation, Training, And support.
Experience, Qualifications, and References of the Proposer (20 points); Suitability and Quality of the Software Solution (25 points); Security, Compliance, and Data Management (20 points); Implementation, Integration, and Support (20 points); Innovation, Additional Services, and Cost (15 points).
SUMMARY
The City of Rockford is seeking proposals for a Municipal Project Management System (PMS).
The system will provide a centralized, secure, and transparent platform for planning, executing, monitoring, and reporting on City projects, supporting staff, elected officials, and stakeholders. Key functions include project lifecycle management, task and resource allocation, risk/issue tracking, reporting, and integration with existing enterprise applications.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Municipal Project Management System software
- Implementation
- Training
- Support
REQUIRED ATTACHMENTS
7- City of Rockford Equal Employment Opportunity Certifications
- City of Rockford Subcontractor Utilization Form
- City of Rockford Vendor Workforce Data Form
- City of Rockford Subcontractor Workforce Data Form
- Acknowledgement of Stormwater Management Ordinance and IEPA General Construction Permit
- Acknowledgement of Addendum
- W-9 Form
- Submit to
- City Hall, 425 East State Street, Rockford, Illinois 61104, Attn: Central Services Manager 4th Floor
- Scope location
- Rockford, Illinois
- Reported agency
- City of Rockford
Questions about this RFP
How do I respond to this RFP from City of Rockford city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 425 East State Street, Rockford, Illinois 61104, Attn: Central Services Manager 4th Floor. For questions, contact Anne Wilkerson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rockford city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anne Wilkerson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Municipal Project Management System software, Implementation, Training, And support.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Qualifications, and References of the Proposer (20 points); Suitability and Quality of the Software Solution (25 points); Security, Compliance, and Data Management (20 points); Implementat..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rockford city?
All active and historical solicitations from City of Rockford city are tracked and searchable. As a city agency, City of Rockford city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City of Rockford Equal Employment Opportunity Certifications, City of Rockford Subcontractor Utilization Form, City of Rockford Vendor Workforce Data Form, City of Rockford Subcontractor Workforce Dat. Review the full document from City of Rockford city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, Illinois. Review the full solicitation for detailed scope requirements.