City of Rockford FMLA Leave Management RFP 725-HR-093
City of Rockford cityCity · Rockford city, IL- Due
- Sep 9, 2025
- Deadline passed
- Posted
- Aug 4, 2025
- Contract term
- 3 years
- Primary contact
- Vishruti Patel
- (779) 348-7164
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THE 30-SECOND BRIEF
The City of Rockford is seeking proposals from qualified firms to manage and administer its Family and Medical Leave Act (FMLA) leave program. The selected firm will be responsible for responding to and administering FMLA leave requests, determining eligibility, tracking leaves, providing reports, and ensuring compliance with applicable laws.
Vendor qualifications and experience (30), Vendor's ability to perform the services as requested, based on proposal responses (30), Reporting capability (20), Cost (20)
SUMMARY
The City of Rockford is seeking proposals from qualified firms to manage and administer its Family and Medical Leave Act (FMLA) leave program.
The selected firm will be responsible for responding to and administering FMLA leave requests, determining eligibility, tracking leaves, providing reports, and ensuring compliance with applicable laws.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- FMLA LEAVE MANAGEMENT RFP NO. 725-HR-093 (RE-BID)
- ADDENDUM 1 FMLA LEAVE MANAGMENT RFP NO. 725-HR-093
- ADDENDUM 2 FMLA LEAVE MANAGMENT RFP NO. 725-HR-093
- City of Rockford-RFP and Contract General Conditions (Local Funds)
- City of Rockford Equal Employment Opportunity Certifications
- City of Rockford Subcontractor Utilization Form
- City of Rockford Vendor Workforce Data Form
- City of Rockford Subcontractor Workforce Data Form
- Acknowledgement of Stormwater Management Ordinance and IEPA General Construction Permit
- Acknowledgement of Addenda
- W-9 Form
- Scope location
- Rockford, Illinois
- Reported agency
- City of Rockford
Questions about this RFP
How do I respond to this RFP from City of Rockford city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2025. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Vishruti Patel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rockford city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vishruti Patel at (779) 348-7164. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor qualifications and experience (30), Vendor's ability to perform the services as requested, based on proposal responses (30), Reporting capability (20), Cost (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rockford city?
All active and historical solicitations from City of Rockford city are tracked and searchable. As a city agency, City of Rockford city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FMLA LEAVE MANAGEMENT RFP NO. 725-HR-093 (RE-BID), ADDENDUM 1 FMLA LEAVE MANAGMENT RFP NO. 725-HR-093, ADDENDUM 2 FMLA LEAVE MANAGMENT RFP NO. 725-HR-093, City of Rockford-RFP and Contract General Con. Review the full document from City of Rockford city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, Illinois. Review the full solicitation for detailed scope requirements.