Disaster Debris Management & Monitoring
City of Port Lavaca, City of Port Lavaca, TX·City
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- Primary Contact
- Jody Weaver · 361-827-3601
- Duration
- 36 months
- Scope Location
- Port Lavaca, TX
- Submission Address
- 202 North Virginia Street, Port Lavaca, TX 77979
SUMMARY
The City of Port Lavaca is seeking proposals from qualified firms to provide disaster debris management and monitoring services in the event of a major disaster. The selected contractor will advise and support the City in its procurement of a debris removal contractor and coordinate with and monitor the City's debris removal contractors.
EVALUATION CRITERIA
Qualifications/Experience, Resources and Availability, Project Approach & Management, FEMA Reporting & Reimbursement, Compensation
REQUIRED DELIVERABLES
Daily status reports, interim reports, final report, load tickets, truck certifications, safety meetings, documentation of environmental authorizations, invoices, cost justification documentation, field maps, etc.
REQUIRED ATTACHMENTS
Proposal, bonding capacity letter, www.sam.gov search results, balance sheet, statement of profit and loss, insurance certificates, drug and alcohol testing policy, professional references.
REQUIRED STAFFING ROLES
On-Site Project Manager, DMS and Field Supervisors, Field Monitors, Operation Manager, DMS and Tower Monitors, GIS Specialist, Data Entry Manager, Billing/Invoice Analyst, Administrative Staff
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Port Lavaca?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 21, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 202 North Virginia Street, Port Lavaca, TX 77979. For questions, contact Jody Weaver.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications/Experience, Resources and Availability, Project Approach & Management, FEMA Reporting & Reimbursement, Compensation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Port Lavaca?
All active and historical solicitations from City of Port Lavaca are tracked and searchable. As a city agency, City of Port Lavaca regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 36 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal, bonding capacity letter, www.sam.gov search results, balance sheet, statement of profit and loss, insurance certificates, drug and alcohol testing policy, professional references.. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Port Lavaca for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Port Lavaca in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jody Weaver at 361-827-3601. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Port Lavaca, TX. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: On-Site Project Manager, DMS and Field Supervisors, Field Monitors, Operation Manager, DMS and Tower Monitors, GIS Specialist, Data Entry Manager, Billing/Invoice Analyst, Administrative Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Daily status reports, interim reports, final report, load tickets, truck certifications, safety meetings, documentation of environmental authorizations, invoices, cost justification documentation, field maps, etc.. Proposals should clearly address how each deliverable will be met.
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