City of Pooler, GA Tree Canopy Coverage Assessment Contract Services - 2026
City of PoolerCity · Pooler, GA- Due
- Nov 6, 2026
- 21 days left
- Posted
- Oct 7, 2026
- Contract term
- 1 year
- Primary contact
- Marcy Benson
- (912) 748-7261
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THE 30-SECOND BRIEF
The City of Pooler, Georgia is seeking proposals from qualified urban forestry consultants to conduct a comprehensive city-wide tree canopy coverage assessment and create a geodatabase. The selected consultant will perform the assessment under the supervision of an ISA certified arborist, utilizing LiDAR technology via drone or aircraft to collect data on tree canopy coverage, ground cover, and urban forest status. Services must comply with ANSI A300 Tree Care Standards, ANSI Z133 Arboriculture Safety Standards, and ISA Best Management Practices. The contract term is 12 months with one optional six-month renewal, extending up to 18 months. Proposals are due by November 6, 2026, at 2:00 PM, following a mandatory pre-proposal meeting on October 20, 2026, and a question deadline of October 23, 2026. Respondents must demonstrate ISA or TCIA certification, business liability and personal injury insurance, commercial liability coverage of $1,000,000 naming the City as additional insured, and compliance with the Georgia Open Records Act.
City-wide tree canopy coverage assessment, Geodatabase, LiDAR data collection via drone or aircraft, Percentage of tree canopy coverage to ground cover, Tree inventory results capable of GIS mapping, Reporting and data export
Qualifications, experience, approach and methodology, pricing
SUMMARY
The City of Pooler, Georgia is seeking proposals from qualified urban forestry consultants to conduct a comprehensive city-wide tree canopy coverage assessment and create a geodatabase.
The selected consultant will perform the assessment under the supervision of an ISA certified arborist, utilizing LiDAR technology via drone or aircraft to collect data on tree canopy coverage, ground cover, and urban forest status. Services must comply with ANSI A300 Tree Care Standards, ANSI Z133 Arboriculture Safety Standards, and ISA Best Management Practices. The contract term is 12 months with one optional six-month renewal, extending up to 18 months. Proposals are due by November 6, 2026, at 2:00 PM, following a mandatory pre-proposal meeting on October 20, 2026, and a question deadline of October 23, 2026. Respondents must demonstrate ISA or TCIA certification, business liability and personal injury insurance, commercial liability coverage of $1,000,000 naming the City as additional insured, and compliance with the Georgia Open Records Act.
EVALUATION CRITERIA
4- Qualifications
- Experience
- Approach and methodology
- Pricing
REQUIRED DELIVERABLES
6- City-wide tree canopy coverage assessment
- Geodatabase
- LiDAR data collection via drone or aircraft
- Percentage of tree canopy coverage to ground cover
- Tree inventory results capable of GIS mapping
- Reporting and data export
REQUIRED ATTACHMENTS
11- Cover Letter
- Hourly Fee
- Primary Contact Information
- Company Profile
- Detailed Proposal
- References
- Proof of Insurance and Bonding
- Georgia Business License
- Certification
- Appendices
- Acknowledgment of Addenda
REQUIRED STAFFING
urban forestry consultant, ISA certified arborist
- Submit to
- 100 US Highway 80 SW, Pooler, GA 31322
- Duration
- 12 months
- Scope location
- Pooler, GA
Questions about this RFP
How do I respond to this RFP from City of Pooler?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 US Highway 80 SW, Pooler, GA 31322. For questions, contact Marcy Benson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pooler in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marcy Benson at (912) 748-7261. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: urban forestry consultant, ISA certified arborist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: City-wide tree canopy coverage assessment, Geodatabase, LiDAR data collection via drone or aircraft, Percentage of tree canopy coverage to ground cover, Tree inventory results capable of GIS mapping, Reporting and data export. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, approach and methodology, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pooler?
All active and historical solicitations from City of Pooler are tracked and searchable. As a city agency, City of Pooler regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Hourly Fee, Primary Contact Information, Company Profile, Detailed Proposal, References, Proof of Insurance and Bonding, Georgia Business License, Certification, Appendices, Acknowledgme. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Pooler for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pooler, GA. Review the full solicitation for detailed scope requirements.