City of Newport News Central Services Cost Allocation Plan RFP 2026
City of Newport NewsCity · Newport News, VA- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Primary contact
- Kyle Pitchford
- (757) 926-8042
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THE 30-SECOND BRIEF
The City of Newport News is soliciting proposals from qualified firms to develop a Central Services Cost Allocation Plan (CAP) and a Citywide Full Cost Allocation Plan. The project includes indirect cost rate calculations to meet the requirements of 2 CFR Part 200 for federal and state grantor agencies, as well as internal City needs. The plans will be utilized for reimbursement of support service costs for grant-funded programs, charging enterprise funds for General Fund services, and determining full costs for user fee-related services. Proposals must be submitted via the OpenGov Procurement portal by September 16, 2026, at 2:00 pm. A notice of interest is due by August 19, 2026. The primary contact for this solicitation is Kyle Pitchford at (757) 926-8042.
Central Services Cost Allocation Plan (CAP), Citywide Full Cost Allocation Plan, Indirect cost rate calculation
SUMMARY
The City of Newport News is soliciting proposals from qualified firms to develop a Central Services Cost Allocation Plan (CAP) and a Citywide Full Cost Allocation Plan.
The project includes indirect cost rate calculations to meet the requirements of 2 CFR Part 200 for federal and state grantor agencies, as well as internal City needs. The plans will be utilized for reimbursement of support service costs for grant-funded programs, charging enterprise funds for General Fund services, and determining full costs for user fee-related services. Proposals must be submitted via the OpenGov Procurement portal by September 16, 2026, at 2:00 pm. A notice of interest is due by August 19, 2026. The primary contact for this solicitation is Kyle Pitchford at (757) 926-8042.
REQUIRED DELIVERABLES
3- Central Services Cost Allocation Plan (CAP)
- Citywide Full Cost Allocation Plan
- Indirect cost rate calculation
REQUIRED ATTACHMENTS
3- Project_document_snapsho
- IT_Standards.pdf
- Sample_Contract.pdf
- Submit to
- 2400 Washington Avenue, Newport News, VA, 23607
- Scope location
- Newport News, VA
Questions about this RFP
How do I respond to this RFP from City of Newport News?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2400 Washington Avenue, Newport News, VA, 23607. For questions, contact Kyle Pitchford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Newport News in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Pitchford at (757) 926-8042. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Central Services Cost Allocation Plan (CAP), Citywide Full Cost Allocation Plan, Indirect cost rate calculation. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Newport News?
All active and historical solicitations from City of Newport News are tracked and searchable. As a city agency, City of Newport News regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: project_document_snapsho, IT_Standards.pdf, Sample_Contract.pdf. Review the full document from City of Newport News for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport News, VA. Review the full solicitation for detailed scope requirements.