City of Newnan Copier Equipment Lease and Managed Print Services RFP
City of Newnan, City of Newnan, GA·City
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- Primary Contact
- Bryan Lee
- Scope Location
- Newnan, Georgia
SUMMARY
The City of Newnan is seeking proposals for the lease of new enterprise-grade copier equipment, including associated maintenance, support, and managed print services. The RFP outlines requirements for equipment provisioning, lease agreements, installation, managed print services, maintenance, support, and security.
EVALUATION CRITERIA
Staffing, Experience & Performance, Technical Approach, Availability, Cost
REQUIRED DELIVERABLES
Proposal, Contractor Affidavit and Agreement, Subcontractor Affidavit, Sub-subcontractor Affidavit
REQUIRED ATTACHMENTS
Exhibit A (Proposal Cover Sheet), back-up documents for cost proposal
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Newnan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Bryan Lee.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Staffing, Experience & Performance, Technical Approach, Availability, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newnan?
All active and historical solicitations from City of Newnan are tracked and searchable. As a city agency, City of Newnan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Proposal Cover Sheet), back-up documents for cost proposal. Review the full document from City of Newnan for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Newnan in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Lee. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newnan, Georgia. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Contractor Affidavit and Agreement, Subcontractor Affidavit, Sub-subcontractor Affidavit. Proposals should clearly address how each deliverable will be met.
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