City of Middletown Design, Printing, CASS & Mailing Services RFP 2024
City of Middletown, City of Middletown, OH·City
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- Primary Contact
- Kayla Carle · (513) 425-7832
- Contract Term
- 2 years
- Duration
- 36 months
- Submission Address
- City Purchasing Office, second floor, City Building, One Donham Plaza, Middletown, OH 45042
SUMMARY
The City of Middletown is seeking proposals for a vendor to provide design, printing, CASS, and mailing services for quarterly newsletters. The scope includes design, printing on 8.5" x 11" 100 lb gloss paper, CASS certification, and mailing of approximately 19,000 copies per quarter. The contract term is two years with an option for renewal.
EVALUATION CRITERIA
Compliance with specifications, References, Total delivered net price, Availability of quick response to service requests, Bidder past history in performance.
REQUIRED DELIVERABLES
Design, Printing, CASS certification, And mailing of quarterly newsletters.
REQUIRED ATTACHMENTS
Exception(s) to the Bid Conditions and Specifications, References (at least three other entities), Company Name, Authorized Signature, Address, City/State/Zip, Contact Person, Telephone No., Fax No., Date, E-mail, Delinquent Personal Property Tax Affidavit, Relationship to City Officials or Employees Affidavit.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Middletown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 2, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Purchasing Office, second floor, City Building, One Donham Plaza, Middletown, OH 45042. For questions, contact Kayla Carle.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with specifications, References, Total delivered net price, Availability of quick response to service requests, Bidder past history in performance." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Middletown?
All active and historical solicitations from City of Middletown are tracked and searchable. As a city agency, City of Middletown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exception(s) to the Bid Conditions and Specifications, References (at least three other entities), Company Name, Authorized Signature, Address, City/State/Zip, Contact Person, Telephone No., Fax No.,. Review the full document from City of Middletown for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Middletown in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kayla Carle at (513) 425-7832. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design, Printing, CASS certification, And mailing of quarterly newsletters.. Proposals should clearly address how each deliverable will be met.
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