City of Mauldin - Sunset Park Sports Fields Lighting Phase 1 RFP 2026-REC1 (2026)
City of MauldinCity · Mauldin, SC- Due
- Nov 2, 2026
- 17 days left
- Posted
- Oct 1, 2026
- Primary contact
- Cindy Miller
Know who Mauldin buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Mauldin is requesting proposals for a turnkey LED sports lighting retrofit for the four diamond fields at Sunset Park, located at 211 Fowler Circle, Greenville, SC 29607. The project includes replacing existing poles' halogen lights (14 poles with 84 fixtures) with high-efficiency LED luminaires, integration of a secure wireless lighting control and monitoring system, fixture aiming, electrical work, removal and relocation of existing equipment to City Public Works, and comprehensive testing and commissioning to meet IES RP-6-20 standards. The submission deadline is November 2, 2026, at 3:00 PM, with questions due by October 20, 2026. Bidders must provide a 10-year full parts and labor warranty, general liability insurance of $1,000,000, workers' compensation insurance, and a City business license.
LED sports lighting luminaires, Mounting brackets and hardware, Electrical wiring and components, Wireless lighting control system, Control panels, Surge protection, Fixture aiming and adjustment hardware
Company Qualifications & Experience with Sports Field Lighting 15, Proposed Solution & Technical Approach 15, Project Timeline and Availability 20, Cost Proposal 20, Warranty and Lifecycle Services 20, Maintenance, Service, and Testing 10
SUMMARY
The City of Mauldin is requesting proposals for a turnkey LED sports lighting retrofit for the four diamond fields at Sunset Park, located at 211 Fowler Circle, Greenville, SC 29607.
The project includes replacing existing poles' halogen lights (14 poles with 84 fixtures) with high-efficiency LED luminaires, integration of a secure wireless lighting control and monitoring system, fixture aiming, electrical work, removal and relocation of existing equipment to City Public Works, and comprehensive testing and commissioning to meet IES RP-6-20 standards. The submission deadline is November 2, 2026, at 3:00 PM, with questions due by October 20, 2026. Bidders must provide a 10-year full parts and labor warranty, general liability insurance of $1,000,000, workers' compensation insurance, and a City business license.
EVALUATION CRITERIA
8- Company Qualifications & Experience with Sports Field Lighting 15
- Proposed Solution & Technical Approach 15
- Project Timeline and Availability 20
- Cost Proposal 20
- Warranty and Lifecycle Services 20
- Maintenance
- Service
- Testing 10
REQUIRED DELIVERABLES
7- LED sports lighting luminaires
- Mounting brackets and hardware
- Electrical wiring and components
- Wireless lighting control system
- Control panels
- Surge protection
- Fixture aiming and adjustment hardware
REQUIRED ATTACHMENTS
11- Cover letter
- List of (3) projects completed at similar facilities
- Project Timeline and Availability
- Maintenance
- Service
- Testing
- Recommended Solution
- Technical Approach
- Control System Capability
- Warranty and Lifecycle Services
- Pricing Proposal
- Submit to
- [email protected] / Mail or In-Person: 5 E. Butler Street, P.O. Box 249 Mauldin, SC 29662
- Scope location
- Greenville, SC
Questions about this RFP
How do I respond to this RFP from City of Mauldin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] / Mail or In-Person: 5 E. Butler Street, P.O. Box 249 Mauldin, SC 29662. For questions, contact Cindy Miller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mauldin in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cindy Miller. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: LED sports lighting luminaires, Mounting brackets and hardware, Electrical wiring and components, Wireless lighting control system, Control panels, Surge protection, Fixture aiming and adjustment hardware. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Qualifications & Experience with Sports Field Lighting 15, Proposed Solution & Technical Approach 15, Project Timeline and Availability 20, Cost Proposal 20, Warranty and Lifecycle Services 20..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mauldin?
All active and historical solicitations from City of Mauldin are tracked and searchable. As a city agency, City of Mauldin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, List of (3) projects completed at similar facilities, Project Timeline and Availability, Maintenance, Service, and Testing, Recommended Solution, Technical Approach, and Control System C. Review the full document from City of Mauldin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Greenville, SC. Review the full solicitation for detailed scope requirements.