City of Macon - Employee Benefits Broker and Consulting Services RFP 2026
City of Macon, City of Macon, MO·City
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- Primary Contact
- Anastasia Rucker · (660) 385-6421
- Contract Term
- 3 years
- Scope Location
- Macon, MO
- Submission Address
- [email protected] or 106 W Bourke St., Macon, MO 63552
SUMMARY
The City of Macon, Missouri is seeking proposals from qualified insurance brokers or consultants to provide employee benefits brokerage and consulting services for its group insurance programs, covering approximately 85 full-time eligible employees. Services include benefits consulting, plan design recommendations, cost containment, insurance marketing, carrier negotiations, claims analysis, utilization reports, compliance assistance, and employee communication. The current benefits program includes medical, dental, vision, life and AD&D, long-term disability, health savings accounts, and other voluntary benefits. Proposals are due by October 9, 2026, at 2:00 PM CST, submitted to the City Clerk at 106 W Bourke St., Macon, MO 63552 or via email. The initial contract term is three years with optional one-year renewal periods.
EVALUATION CRITERIA
Qualifications and experience of the firm, Qualifications of the assigned account team, Experience with similar organizations, Quality of brokerage and consulting services offered, Value-added services and resources available to the City, Fee structure and overall value
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Macon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Submissions should be delivered to: [email protected] or 106 W Bourke St., Macon, MO 63552. For questions, contact Anastasia Rucker.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of the firm, Qualifications of the assigned account team, Experience with similar organizations, Quality of brokerage and consulting services offered, Value-added service..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Macon?
All active and historical solicitations from City of Macon are tracked and searchable. As a city agency, City of Macon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Macon for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Macon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anastasia Rucker at (660) 385-6421. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Macon, MO. Review the full solicitation for detailed scope requirements.
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