City of Lynchburg Building Condition Assessments RFP 2026
City of LynchburgCity · Lynchburg, VA- Due
- Mar 5, 2026
- Deadline passed
- Posted
- Feb 5, 2026
- Primary contact
- Will Ruberry
- (434) 455-3943
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THE 30-SECOND BRIEF
The City of Lynchburg is soliciting sealed proposals from qualified firms to provide comprehensive facility condition assessments, corrective recommendations, budget estimates for the recommended work, and a prioritization of projects. There are currently 100 buildings that need inspection services.
Electronic and hard copy report with findings and deficiencies, Photographs, Cost estimates, Input into City's Lucity – Facility Maintenance Module.
Demonstrated understanding of the project and scope of services (20%), Proposed approach and methodology (20%), Demonstrated competency and qualifications of individuals assigned to the project, specifically project administration, project manager, inspection and testing (20%), Additional firm experience to include the variety and extent of related projects performed by additional staff available for consultation and backup to the project team (20%), Conciseness and clarity of proposal and references (20%).
SUMMARY
The City of Lynchburg is soliciting sealed proposals from qualified firms to provide comprehensive facility condition assessments, corrective recommendations, budget estimates for the recommended work, and a prioritization of projects. There are currently 100 buildings that need inspection services.
EVALUATION CRITERIA
Demonstrated understanding of the project and scope of services (20%), Proposed approach and methodology (20%), Demonstrated competency and qualifications of individuals assigned to the project, specifically project administration, project manager, inspection and testing (20%), Additional firm experience to include the variety and extent of related projects performed by additional staff available for consultation and backup to the project team (20%), Conciseness and clarity of proposal and references (20%).
REQUIRED DELIVERABLES
4- Electronic and hard copy report with findings and deficiencies
- Photographs
- Cost estimates
- Input into City's Lucity – Facility Maintenance Module
- Submit to
- https://www.lynchburgva.gov/bids.aspx
Questions about this RFP
How do I respond to this RFP from City of Lynchburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: https://www.lynchburgva.gov/bids.aspx. For questions, contact Will Ruberry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lynchburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Ruberry at (434) 455-3943. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic and hard copy report with findings and deficiencies, Photographs, Cost estimates, Input into City's Lucity – Facility Maintenance Module.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated understanding of the project and scope of services (20%), Proposed approach and methodology (20%), Demonstrated competency and qualifications of individuals assigned to the project, speci..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lynchburg?
All active and historical solicitations from City of Lynchburg are tracked and searchable. As a city agency, City of Lynchburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Lynchburg for the complete list.