City of Lynchburg Architectural and Engineering Services RFP #2026-012
City of LynchburgCity · Lynchburg, VA- Due
- Feb 18, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Contract term
- 1 year
- Primary contact
- Will Ruberry
- 434-455-3943
Know who Lynchburg buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
Solicitation for pre-qualified architectural and engineering firms to provide on-call services for buildings, grounds, and parks projects. Services include planning, design, bidding, and construction phases. The contract term is one year with three one-year renewal options.
Reports and Text Documents (Microsoft Word and pdf format), Design Drawings (2020 AutoCAD format and pdf format), As-Built Survey (2020 AutoCAD format).
Demonstrated understanding of proposed projects, competency of the firm's ability to identify disciplines, demonstrated competency and qualifications of personnel, minimum five years of experience, and conciseness and clarity of proposal.
SUMMARY
Solicitation for pre-qualified architectural and engineering firms to provide on-call services for buildings, grounds, and parks projects. Services include planning, design, bidding, and construction phases. The contract term is one year with three one-year renewal options.
EVALUATION CRITERIA
5- Demonstrated understanding of proposed projects
- Competency of the firm's ability to identify disciplines
- Demonstrated competency and qualifications of personnel
- Minimum five years of experience
- Conciseness and clarity of proposal
REQUIRED DELIVERABLES
Reports and Text Documents (Microsoft Word and pdf format), Design Drawings (2020 AutoCAD format and pdf format), As-Built Survey (2020 AutoCAD format).
REQUIRED ATTACHMENTS
6- REQUEST FOR PROPOSAL TITLE PAGE
- Staffing Plan
- Resume for project manager and key members
- Project team organizational chart
- Current workload for available staff
- References (at least three similar contracts)
- Submit to
- City's Bid Postings website: https://www.lynchburgva.gov/Bids.aspx
Questions about this RFP
How do I respond to this RFP from City of Lynchburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City's Bid Postings website: https://www.lynchburgva.gov/Bids.aspx. For questions, contact Will Ruberry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lynchburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Ruberry at 434-455-3943. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Reports and Text Documents (Microsoft Word and pdf format), Design Drawings (2020 AutoCAD format and pdf format), As-Built Survey (2020 AutoCAD format).. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated understanding of proposed projects, competency of the firm's ability to identify disciplines, demonstrated competency and qualifications of personnel, minimum five years of experience, an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lynchburg?
All active and historical solicitations from City of Lynchburg are tracked and searchable. As a city agency, City of Lynchburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REQUEST FOR PROPOSAL TITLE PAGE, Staffing Plan, Resume for project manager and key members, project team organizational chart, current workload for available staff, References (at least three similar. Review the full document from City of Lynchburg for the complete list.