City of Lowell Event Coordinator RFP 2026
City of LowellCity · Lowell, MA- Due
- Feb 9, 2026
- Deadline passed
- Posted
- Jan 26, 2026
- Primary contact
- P. Michael Vaughn
- (978) 970-4110
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THE 30-SECOND BRIEF
The City of Lowell is seeking proposals from qualified individuals or firms to coordinate all activities for the WinterFest 2026 event. The scope of work includes managing event elements, setup, and breakdown across three zones. The selected coordinator will be responsible for various aspects of the event, as detailed in the scope of work.
Plan of services, General Qualifications, Personnel, Similar / Past Experience, References, Vision of performers offered, Live bands, List of all activities in the WinterFest quote
Plan of Services, General Qualifications of Firm, Personnel & Resources to be Utilized, Experience with similar projects
SUMMARY
The City of Lowell is seeking proposals from qualified individuals or firms to coordinate all activities for the WinterFest 2026 event.
The scope of work includes managing event elements, setup, and breakdown across three zones. The selected coordinator will be responsible for various aspects of the event, as detailed in the scope of work.
EVALUATION CRITERIA
4- Plan of Services
- General Qualifications of Firm
- Personnel & Resources to be Utilized
- Experience with similar projects
REQUIRED DELIVERABLES
8- Plan of services
- General Qualifications
- Personnel
- Similar / Past Experience
- References
- Vision of performers offered
- Live bands
- List of all activities in the WinterFest quote
REQUIRED ATTACHMENTS
5- Form A (Conflict of Interest Certification)
- Form B (Acknowledgement of Addenda)
- Form C (Affidavit of Non-Collusion)
- Form D (Certification)
- Form E (Certificate of Authority)
Questions about this RFP
How do I respond to this RFP from City of Lowell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact P. Michael Vaughn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lowell in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is P. Michael Vaughn at (978) 970-4110. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Plan of services, General Qualifications, Personnel, Similar / Past Experience, References, Vision of performers offered, Live bands, List of all activities in the WinterFest quote. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Plan of Services, General Qualifications of Firm, Personnel & Resources to be Utilized, Experience with similar projects" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lowell?
All active and historical solicitations from City of Lowell are tracked and searchable. As a city agency, City of Lowell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: form A (Conflict of Interest Certification), form B (Acknowledgement of Addenda), form C (Affidavit of Non-Collusion), form D (Certification), form E (Certificate of Authority). Review the full document from City of Lowell for the complete list.