City of Lafayette Public Library RFID System Conversion 2026
City of LafayetteCity · Lafayette, CO- Due
- May 6, 2026
- Deadline passed
- Duration
- 7 months
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THE 30-SECOND BRIEF
The City of Lafayette Public Library (LPL) is soliciting proposals for a Radio Frequency Identification (RFID) system to support management, circulation, and inventory. The selected vendor will provide RFID tags, hardware, software, and implementation services compatible with the library's integrated library system and the Marmot Library Network consortium requirements. The scope involves the conversion and management of approximately 65,000–70,000 collection items. Requirements include system interoperability, implementation support, staff training, and long-term maintenance. Implementation is anticipated for late summer or early fall 2026 with completion by December 2026. Submissions are due by May 6, 2026.
RFID tags, Hardware, Software, Implementation services, Training, Maintenance
Vendor experience, RFID technology standards, interoperability, system compatibility
SUMMARY
The City of Lafayette Public Library (LPL) is soliciting proposals for a Radio Frequency Identification (RFID) system to support management, circulation, and inventory.
The selected vendor will provide RFID tags, hardware, software, and implementation services compatible with the library's integrated library system and the Marmot Library Network consortium requirements. The scope involves the conversion and management of approximately 65,000–70,000 collection items. Requirements include system interoperability, implementation support, staff training, and long-term maintenance. Implementation is anticipated for late summer or early fall 2026 with completion by December 2026. Submissions are due by May 6, 2026.
EVALUATION CRITERIA
4- Vendor experience
- RFID technology standards
- Interoperability
- System compatibility
REQUIRED DELIVERABLES
6- RFID tags
- Hardware
- Software
- Implementation services
- Training
- Maintenance
- Scope location
- Lafayette, CO
Questions about this RFP
How do I respond to this RFP from City of Lafayette?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lafayette in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: RFID tags, Hardware, Software, Implementation services, Training, Maintenance. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor experience, RFID technology standards, interoperability, system compatibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lafayette?
All active and historical solicitations from City of Lafayette are tracked and searchable. As a city agency, City of Lafayette regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Lafayette for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lafayette, CO. Review the full solicitation for detailed scope requirements.