City of Highland Park Event Management & Marketing Services RFP 2025
City of Highland ParkCity · Highland Park, IL- Due
- Nov 24, 2025
- Deadline passed
- Posted
- Nov 4, 2025
- Contract term
- 3 years
- Primary contact
- D. Larson
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THE 30-SECOND BRIEF
The City of Highland Park is soliciting proposals for marketing, public relations, and production management of its seasonal event series, including the Taste of Highland Park and Holiday Lighting. Proposals are due by November 24, 2025.
Project Scope response, Fee schedule, Timeline, Firm information, Client references, Team structure, Key personnel list, Marketing collateral samples, Case histories
Responsiveness of proposal, Project Scope, Submittal Requirements
SUMMARY
The City of Highland Park is soliciting proposals for marketing, public relations, and production management of its seasonal event series, including the Taste of Highland Park and Holiday Lighting. Proposals are due by November 24, 2025.
EVALUATION CRITERIA
3- Responsiveness of proposal
- Project Scope
- Submittal Requirements
REQUIRED DELIVERABLES
9- Project Scope response
- Fee schedule
- Timeline
- Firm information
- Client references
- Team structure
- Key personnel list
- Marketing collateral samples
- Case histories
REQUIRED STAFFING
Staff liaison, Key personnel
- Submit to
- [email protected]
- Scope location
- Highland Park, IL
Questions about this RFP
How do I respond to this RFP from City of Highland Park?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact D. Larson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Highland Park in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is D. Larson. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Staff liaison, Key personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Scope response, Fee schedule, Timeline, Firm information, Client references, Team structure, Key personnel list, Marketing collateral samples, Case histories. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness of proposal, Project Scope, Submittal Requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Highland Park?
All active and historical solicitations from City of Highland Park are tracked and searchable. As a city agency, City of Highland Park regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Highland Park for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Highland Park, IL. Review the full solicitation for detailed scope requirements.