City of Gainesville Valve Maintenance and Repair Program RFP No. 100826, 2026
City of GainesvilleCity · Gainesville, GA- Due
- Oct 29, 2026
- 13 days left
- Posted
- Oct 8, 2026
- Contract term
- 1 year
- Primary contact
- Alejandro Chacon
- (770) 535-3069
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THE 30-SECOND BRIEF
The City of Gainesville Department of Water Resources is requesting proposals for the Valve Maintenance and Repair Program, RFP No. 100826. The project entails exercising approximately 18,800 water distribution isolation valves (6”, 8”, 10”, and 12”) across 43 valve zones in Hall County, GA, to confirm they are locatable, accessible, and operable. The work includes GPS data collection, adjusting valve boxes to grade, installing concrete pads and valve monument markers, cleaning out valve boxes, and noting or escalating issues using a mobile field application. The initial contract term is for one year with an option to renew for one additional term, with unit prices adjustable in year two based on the Consumer Price Index. A mandatory pre-proposal conference will be held on Tuesday, October 20, 2026, at 2:00 PM local time at the Department of Water Resources, 757 Queen City Parkway, Gainesville, GA 30501. The deadline for written clarifications is Thursday, October 22, 2026, by 5:00 PM local time. Sealed proposals are due by 2:00 p.m. local time on Thursday, October 29, 2026, at the Department of Water Resources Engineering and Construction Services Division Office. A proposal bond of 5% is required, and successful bidders must furnish 100% performance and payment bonds.
Exercising approximately 18, 800 6", 8", 10", And 12" water distribution isolation valves including issue and GPS documentation; Cleaning out valve boxes if required with photo documentation; Installing valve pads; Installing valve monument markers
Project Proposed Cost 35%, Previous Experience with Similar Work 25%, Project Approach 20%, Previous Experience with Gainesville Water Resources 20%
SUMMARY
The City of Gainesville Department of Water Resources is requesting proposals for the Valve Maintenance and Repair Program, RFP No. 100826.
The project entails exercising approximately 18,800 water distribution isolation valves (6”, 8”, 10”, and 12”) across 43 valve zones in Hall County, GA, to confirm they are locatable, accessible, and operable. The work includes GPS data collection, adjusting valve boxes to grade, installing concrete pads and valve monument markers, cleaning out valve boxes, and noting or escalating issues using a mobile field application. The initial contract term is for one year with an option to renew for one additional term, with unit prices adjustable in year two based on the Consumer Price Index. A mandatory pre-proposal conference will be held on Tuesday, October 20, 2026, at 2:00 PM local time at the Department of Water Resources, 757 Queen City Parkway, Gainesville, GA 30501. The deadline for written clarifications is Thursday, October 22, 2026, by 5:00 PM local time. Sealed proposals are due by 2:00 p.m. local time on Thursday, October 29, 2026, at the Department of Water Resources Engineering and Construction Services Division Office. A proposal bond of 5% is required, and successful bidders must furnish 100% performance and payment bonds.
EVALUATION CRITERIA
4- Project Proposed Cost 35%
- Previous Experience with Similar Work 25%
- Project Approach 20%
- Previous Experience with Gainesville Water Resources 20%
REQUIRED DELIVERABLES
4- Exercising approximately 18, 800 6", 8", 10", And 12" water distribution isolation valves including issue and GPS documentation
- Cleaning out valve boxes if required with photo documentation
- Installing valve pads
- Installing valve monument markers
REQUIRED ATTACHMENTS
12- Vendor Application
- Proposal Form
- Proposal Bond
- Drug-Free Workplace Certificate
- Statement of Proposer's Qualifications
- Non-Collusion Affidavit of Prime Proposer
- Non-Collusion Affidavit of Sub-Contractor
- Contractor's License Certification
- Corporate Certificate
- Company's Insurance Certificate
- W-9 Form
- Company's Business License
- Submit to
- Department of Water Resources Engineering and Construction Services Division Office, 757 Queen City Parkway, 1st Floor, Gainesville, GA 30501
- Scope location
- Gainesville, GA
Questions about this RFP
How do I respond to this RFP from City of Gainesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Department of Water Resources Engineering and Construction Services Division Office, 757 Queen City Parkway, 1st Floor, Gainesville, GA 30501. For questions, contact Alejandro Chacon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gainesville in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alejandro Chacon at (770) 535-3069. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Exercising approximately 18, 800 6", 8", 10", And 12" water distribution isolation valves including issue and GPS documentation; Cleaning out valve boxes if required with photo documentation; Installing valve pads; Installing valve monument markers. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Proposed Cost 35%, Previous Experience with Similar Work 25%, Project Approach 20%, Previous Experience with Gainesville Water Resources 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gainesville?
All active and historical solicitations from City of Gainesville are tracked and searchable. As a city agency, City of Gainesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Application, Proposal Form, Proposal Bond, Drug-Free Workplace Certificate, Statement of Proposer's Qualifications, Non-Collusion Affidavit of Prime Proposer, Non-Collusion Affidavit of Sub-Con. Review the full document from City of Gainesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, GA. Review the full solicitation for detailed scope requirements.