City of Flagstaff Holiday Light and Decor Installation Bid 2026 - Project 2026-236
City of FlagstaffCity · Flagstaff, AZ- Due
- May 29, 2026
- Deadline passed
- Posted
- May 5, 2026
- Primary contact
- Amy Hagin
- (928) 213-2164
Know who Flagstaff buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Flagstaff is soliciting bids for Christmas Holiday Light and Decorations under Project ID 2026-236. The contractor will be responsible for supplying all LED lighting strands, vehicles, equipment, ladders, and labor required for installation, maintenance, and take-down at Wheeler Park, City Hall, Two Spot Engine, Visitor Center, Downtown Flagstaff, and the Flagstaff City-Coconino County Library. The City will provide wreaths, but the contractor must provide all other lighting materials and obtain necessary permits for work in public rights-of-way. Installation must be completed by November 18, 2026, with removal occurring between December 31, 2026, and January 10, 2027. Submissions are due by May 29, 2026.
LED lighting strands, Vehicles, Equipment, Extra cords, Ladders, Labor, Permitting, Installation, Maintenance, Take-down
SUMMARY
The City of Flagstaff is soliciting bids for Christmas Holiday Light and Decorations under Project ID 2026-236.
The contractor will be responsible for supplying all LED lighting strands, vehicles, equipment, ladders, and labor required for installation, maintenance, and take-down at Wheeler Park, City Hall, Two Spot Engine, Visitor Center, Downtown Flagstaff, and the Flagstaff City-Coconino County Library. The City will provide wreaths, but the contractor must provide all other lighting materials and obtain necessary permits for work in public rights-of-way. Installation must be completed by November 18, 2026, with removal occurring between December 31, 2026, and January 10, 2027. Submissions are due by May 29, 2026.
REQUIRED DELIVERABLES
10- LED lighting strands
- Vehicles
- Equipment
- Extra cords
- Ladders
- Labor
- Permitting
- Installation
- Maintenance
- Take-down
- Submit to
- 211 W Aspen Ave, Flagstaff, AZ, 86001-5359
- Scope location
- Flagstaff, AZ
Questions about this RFP
How do I respond to this Bid from City of Flagstaff?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 211 W Aspen Ave, Flagstaff, AZ, 86001-5359. For questions, contact Amy Hagin.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Flagstaff in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Hagin at (928) 213-2164. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: LED lighting strands, Vehicles, Equipment, Extra cords, Ladders, Labor, Permitting, Installation, Maintenance, Take-down. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 3 more questions
Where can I find more RFPs from City of Flagstaff?
All active and historical solicitations from City of Flagstaff are tracked and searchable. As a city agency, City of Flagstaff regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Flagstaff for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Flagstaff, AZ. Review the full solicitation for detailed scope requirements.