City of Fairfield Agenda Management System RFP 2024
City of Fairfield, City of Fairfield, CA·City
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- Primary Contact
- Savita Chaudhary
- Submission Address
- Fairfield City Hall, 1000 Webster Street, 1st Floor, Fairfield, CA 94533
SUMMARY
The City of Fairfield is soliciting proposals from experienced, qualified Agenda Management System design and consulting firms to provide a comprehensive solution to streamline agenda creation, management, distribution, and public access for council meetings. The system will also be used for the City's advisory boards, committees, and commissions.
REQUIRED ATTACHMENTS
APPENDIX A – SOFTWARE-AS-A-SERVICE AGREEMENT Template, APPENDIX B – 2024 AMS AS-IS TO-Be Process, APPENDIX C – 2024 AMS FUNCTIONAL REQUIREMENTS, APPENDIX D – 2024 AMS Meeting Types, APPENDIX E – 2024 AMS VENDOR SECURITY QUESTIONNAIRE, APPENDIX F – 2024 AMS AI Fact Sheet, APPENDIX G – 2024 AMS Mutual Non-Disclosure Agreement, APPENDIX H – 2024 AMS Process Steps
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Fairfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 7, 2024. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Fairfield City Hall, 1000 Webster Street, 1st Floor, Fairfield, CA 94533. For questions, contact Savita Chaudhary.
Where can I find more RFPs from City of Fairfield?
All active and historical solicitations from City of Fairfield are tracked and searchable. As a city agency, City of Fairfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: APPENDIX A – SOFTWARE-AS-A-SERVICE AGREEMENT Template, APPENDIX B – 2024 AMS AS-IS TO-Be Process, APPENDIX C – 2024 AMS FUNCTIONAL REQUIREMENTS, APPENDIX D – 2024 AMS Meeting Types, APPENDIX E – 2024. Review the full document from City of Fairfield for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fairfield in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Savita Chaudhary. Questions and answers are typically shared with all prospective bidders.
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