City of Fairfax Camps and Classes Request for Proposal - RFP 22026 (2022)
City of FairfaxCity · Fairfax, VA- Due
- Mar 30, 2027
- 165 days left
- Posted
- Feb 24, 2022
- Contract term
- 1 year
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THE 30-SECOND BRIEF
The City of Fairfax Office of Procurement Services is soliciting sealed proposals from qualified contractors to establish contracts through competitive negotiation for recreational program services, including instructional classes, camps, clinics, seminars, workshops, and day trips. The scope encompasses diverse categories such as adapted programs, children and teen activities, adult and senior sessions, exercise, sports, mind and meditation, health and wellness, martial arts, dance, arts and crafts, fine arts, music, cooking, science and technology, outdoor recreation, and nature and environment. This is an open-ended solicitation through March 30, 2027, with recurring proposal due dates throughout the year for seasonal programs. Evaluation criteria emphasize recreational programming design, price, experience and qualifications of personnel, and client references.
Recreational programming design that meets the needs of the Parks & Recreation Department client needs 35, Price 30, Experience and qualifications of personnel assigned to perform the services 25, References from other clients 10
SUMMARY
The City of Fairfax Office of Procurement Services is soliciting sealed proposals from qualified contractors to establish contracts through competitive negotiation for recreational program services, including instructional classes, camps, clinics, seminars, workshops, and day trips.
The scope encompasses diverse categories such as adapted programs, children and teen activities, adult and senior sessions, exercise, sports, mind and meditation, health and wellness, martial arts, dance, arts and crafts, fine arts, music, cooking, science and technology, outdoor recreation, and nature and environment. This is an open-ended solicitation through March 30, 2027, with recurring proposal due dates throughout the year for seasonal programs. Evaluation criteria emphasize recreational programming design, price, experience and qualifications of personnel, and client references.
EVALUATION CRITERIA
Recreational programming design that meets the needs of the Parks & Recreation Department client needs 35, Price 30, Experience and qualifications of personnel assigned to perform the services 25, References from other clients 10
REQUIRED ATTACHMENTS
6- Class/Program Proposal Form
- Authority to Transact Business in Virginia Form
- Company Information Form
- References Form
- W-9
- Any addenda
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Fairfax, VA
Questions about this RFP
How do I respond to this RFP from City of Fairfax?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fairfax in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Recreational programming design that meets the needs of the Parks & Recreation Department client needs 35, Price 30, Experience and qualifications of personnel assigned to perform the services 25, Ref..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fairfax?
All active and historical solicitations from City of Fairfax are tracked and searchable. As a city agency, City of Fairfax regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of March 30, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Class/Program Proposal Form, Authority to Transact Business in Virginia Form, Company Information Form, References Form, W-9, Any addenda. Review the full document from City of Fairfax for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfax, VA. Review the full solicitation for detailed scope requirements.