City of Evanston 2026 Annual Lead Service Line Replacement Bid 26-18
City of EvanstonCity · Evanston, IL- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Feb 19, 2026
- Duration
- 11 months
- Primary contact
- Paul Moyano
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THE 30-SECOND BRIEF
The City of Evanston is soliciting bids for the 2026 Annual Lead Service Line Replacement project. This project involves the installation of water main pipe, sewer pipe, lead water service pipe replacements, concrete curb and sidewalk repairs, pavement patching, street resurfacing, and landscape restoration. Bidders must be prequalified by the Illinois Department of Transportation (IDOT).
Bid form, Certificate of Eligibility from IDOT, Disclosure of Ownership Interests statement, Other exhibits as listed in the Table of Contents
Adherence to conditions and requirements, price, qualifications of the Bidder, past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery/completion date, product appearance, workmanship, finish, quality, product testing results, maintenance costs, warranty provisions, repurchase/residual value
SUMMARY
The City of Evanston is soliciting bids for the 2026 Annual Lead Service Line Replacement project.
This project involves the installation of water main pipe, sewer pipe, lead water service pipe replacements, concrete curb and sidewalk repairs, pavement patching, street resurfacing, and landscape restoration. Bidders must be prequalified by the Illinois Department of Transportation (IDOT).
EVALUATION CRITERIA
18- Adherence to conditions and requirements
- Price
- Qualifications of the Bidder
- Past performance
- Financial responsibility
- General reputation
- Experience
- Service capabilities
- Facilities
- Delivery/completion date
- Product appearance
- Workmanship
- Finish
- Quality
- Product testing results
- Maintenance costs
- Warranty provisions
- Repurchase/residual value
REQUIRED DELIVERABLES
4- Bid form
- Certificate of Eligibility from IDOT
- Disclosure of Ownership Interests statement
- Other exhibits as listed in the Table of Contents
REQUIRED ATTACHMENTS
Exhibit A - Bid Form, Exhibit B - RBO Bid Notice and Compliance Certification, Exhibit C - Local Employment Program Compliance, Exhibit D - Specification for DBE Participation, Exhibit E - Employment of Illinois Workers on Public Works Act, Exhibit F - USEPA Certification of Nonsegregated Facilities, Exhibit G - Notice to Labor Unions or Other Organizations of Workers Nondiscrimination in Employment, Exhibit H - Construction Contractors' Assistance Organizations, Exhibit I - Certification of Bidder Regarding Equal Employment Opportunity, Exhibit J - Disclosure of Ownership Interests, Exhibit K - Additional Information Sheet, Exhibit L - Certification of Compliance with Prevailing Wage Rate Act, Exhibit M - Major Sub-Contractors Listing, Exhibit N - Conflict of Interest, Exhibit O - Signature Form, Exhibit P - Contractor Services Agreement Acknowledgement, Exhibit Q - Bid Bond Submittal Label, Exhibit R - Payment Bond, Exhibit S - Performance Bond, Exhibit T - Certification Regarding Debarment, Suspension, and Other Responsibility Matters, Exhibit U - Notice of Intent to Award, Exhibit V - Notice of Award, Exhibit W - Notice to Proceed, Exhibit X - Bidder Certification Regarding BABA ACT, Exhibit Y - Bid Bond, Exhibit Z - Certification Regarding Compliance with Articles 33E-11 “Criminal Code of 2012", Exhibit AA - Change Order Form, Exhibit AB - Illinois Works Jobs Program Act-Apprenticeship initiative, Exhibit AC - Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246), Exhibit AD - Illinois Works Jobs Program Act Apprenticeship Initiative Budget Supplement, Contract Specifications, Project Plan Set, Appendix 1 of Bid Doc 26-18: Viton Gasket Specification, Appendix 2 of Bid Doc 26-18: 2026 Annual LSLR Project Location Map, Ordinance 23-O-25, Responsible Bidder Ordinance, Prevailing Wages (Attached in Exhibit A), DemandStar E-bidding Information
- Submit to
- Electronically via E-bidding through DemandStar (www.demandstar.com)
- Scope location
- Evanston, IL
Questions about this RFP
How do I respond to this Bid from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronically via E-bidding through DemandStar (www.demandstar.com). For questions, contact Paul Moyano.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Moyano. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid form, Certificate of Eligibility from IDOT, Disclosure of Ownership Interests statement, Other exhibits as listed in the Table of Contents. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to conditions and requirements, price, qualifications of the Bidder, past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery/co..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 11 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Bid Form, Exhibit B - RBO Bid Notice and Compliance Certification, Exhibit C - Local Employment Program Compliance, Exhibit D - Specification for DBE Participation, Exhibit E - Employment. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.