City of Evanston 2026 Dutch Elm Disease Prevention Program - Bid 26-19
City of EvanstonCity · Evanston, IL- Due
- Apr 7, 2026
- Deadline passed
- Posted
- Mar 19, 2026
- Primary contact
- Tammi Nunez
- (847) 492-0177
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THE 30-SECOND BRIEF
The City of Evanston is seeking bids for the 2026 Dutch Elm Disease Prevention Program, Bid Number 26-19. Work includes providing preventative treatment for Dutch Elm Disease (DED) in approximately 1,461 parkway and other publicly owned elm trees through the root flare injection of Arbotect 20-S at the three-year rate. The project scope involves diameter breast height (DBH) measurement, macro infusion electric pump injection, water quality testing, daily cleanup, and site restoration. The submission deadline is April 7, 2026, at 2:00 P.M. A virtual bid opening will be held via Google Meet. A bid bond of 5% and a performance/material and labor payment bond of 100% are required. Prevailing wage rates and local employment program (LEP) requirements apply.
Preventative treatment for Dutch Elm Disease (DED) via root flare injection of Arbotect 20-S for approximately 1, 461 parkway and publicly owned elm trees (totaling 46, 686 inches of DBH).
Adherence to conditions and requirements, Price, Qualifications of the Bidder including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities, Delivery or completion date, Product appearance, workmanship, finish, taste, feel, overall quality, and results of product testing, Maintenance costs and warranty provisions, Repurchase or residual value
SUMMARY
The City of Evanston is seeking bids for the 2026 Dutch Elm Disease Prevention Program, Bid Number 26-19.
Work includes providing preventative treatment for Dutch Elm Disease (DED) in approximately 1,461 parkway and other publicly owned elm trees through the root flare injection of Arbotect 20-S at the three-year rate. The project scope involves diameter breast height (DBH) measurement, macro infusion electric pump injection, water quality testing, daily cleanup, and site restoration. The submission deadline is April 7, 2026, at 2:00 P.M. A virtual bid opening will be held via Google Meet. A bid bond of 5% and a performance/material and labor payment bond of 100% are required. Prevailing wage rates and local employment program (LEP) requirements apply.
EVALUATION CRITERIA
18- Adherence to conditions and requirements
- Price
- Qualifications of the Bidder including past performance
- Financial responsibility
- General reputation
- Experience
- Service capabilities
- Facilities
- Delivery or completion date
- Product appearance
- Workmanship
- Finish
- Taste
- Feel
- Overall quality
- Results of product testing
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED DELIVERABLES
Preventative treatment for Dutch Elm Disease (DED) via root flare injection of Arbotect 20-S for approximately 1, 461 parkway and publicly owned elm trees (totaling 46, 686 inches of DBH).
REQUIRED ATTACHMENTS
17- Exhibit A Bid Form
- Exhibit B City of Evanston M/W/EBE Policy
- Exhibit C M/W/EBE Participation Compliance Form
- Exhibit D M/W/EBE Participation Waiver Request
- Exhibit E Construction Contractors' Assistance Organizations
- Exhibit F Local Employment Program Compliance
- Exhibit G Certification of Bidder Regarding Equal Employment Opportunity
- Exhibit H Disclosure of Ownership Interests
- Exhibit I Additional Information Sheet
- Exhibit J Certification of Compliance with Prevailing Wage Rate Act
- Exhibit K Major Sub-Contractors Listing
- Exhibit L Conflict of Interest
- Exhibit M Signature Form
- Exhibit N Contractor Services Agreement Acknowledgement
- Exhibit O BID Bond Submittal Label
- Bid Bond
- Certificate of Insurance
REQUIRED STAFFING
9- Submit to
- www.demandstar.com
- Scope location
- Evanston, IL
- Projected sq ft
- 46,686 sq ft
Questions about this RFP
How do I respond to this Bid from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.demandstar.com. For questions, contact Tammi Nunez.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammi Nunez at (847) 492-0177. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Laborer, Apprentice, Journeyman, Electrical, HVAC, Carpentry, Masonry, Concrete finisher, Truck driver. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative treatment for Dutch Elm Disease (DED) via root flare injection of Arbotect 20-S for approximately 1, 461 parkway and publicly owned elm trees (totaling 46, 686 inches of DBH).. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to conditions and requirements, Price, Qualifications of the Bidder including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Bid Form, Exhibit B City of Evanston M/W/EBE Policy, Exhibit C M/W/EBE Participation Compliance Form, Exhibit D M/W/EBE Participation Waiver Request, Exhibit E Construction Contractors' Assi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. The total projected area is 46686 sq ft. Review the full solicitation for detailed scope requirements.