City of Dubuque - Annual Copy Paper Request for Bid - FY27-0004
City of DubuqueCity · Dubuque, IA- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Primary contact
- Tony Breitbach
- (563) 589-4131
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THE 30-SECOND BRIEF
The City of Dubuque is accepting sealed bids for its annual supply of copy paper, specifically 20 lb white 8.5" x 11" ream, wrapped laser-quality paper. The selected vendor will maintain the purchased paper in inventory and release it to city departments on an as-needed basis with a minimum quantity of five cases per request, requiring delivery within 48 business hours. Bidders must submit specification sheets including manufacturer recycled content, name, brand, and product number, with quantities including 600 cases of 30% recycled content, 600 cases with FSC Certification, and 600 cases of virgin stock. Submission deadline is October 15, 2026, at 10:00 AM Central Time via the Ion Wave e-procurement portal, with questions due by October 8, 2026.
Cost per case of copy paper meeting specifications containing 30% recycled content (600 Cases); Cost per case of copy paper carrying FSC Certification (600 Cases); Cost per case of copy paper of virgin stock (600 Cases)
Best value for the City
SUMMARY
The City of Dubuque is accepting sealed bids for its annual supply of copy paper, specifically 20 lb white 8.5" x 11" ream, wrapped laser-quality paper.
The selected vendor will maintain the purchased paper in inventory and release it to city departments on an as-needed basis with a minimum quantity of five cases per request, requiring delivery within 48 business hours. Bidders must submit specification sheets including manufacturer recycled content, name, brand, and product number, with quantities including 600 cases of 30% recycled content, 600 cases with FSC Certification, and 600 cases of virgin stock. Submission deadline is October 15, 2026, at 10:00 AM Central Time via the Ion Wave e-procurement portal, with questions due by October 8, 2026.
EVALUATION CRITERIA
Best value for the City
REQUIRED DELIVERABLES
3- Cost per case of copy paper meeting specifications containing 30% recycled content (600 Cases)
- Cost per case of copy paper carrying FSC Certification (600 Cases)
- Cost per case of copy paper of virgin stock (600 Cases)
REQUIRED ATTACHMENTS
Specification Response, Certificate to Obtain Insurance
- Submit to
- https://cityofdubuque.ionwave.net/PublicDetail.aspx?bidID=33&SourceType=1
- Scope location
- Dubuque, IA
Questions about this RFP
How do I respond to this Bid from City of Dubuque?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://cityofdubuque.ionwave.net/PublicDetail.aspx?bidID=33&SourceType=1. For questions, contact Tony Breitbach.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Dubuque in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tony Breitbach at (563) 589-4131. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost per case of copy paper meeting specifications containing 30% recycled content (600 Cases); Cost per case of copy paper carrying FSC Certification (600 Cases); Cost per case of copy paper of virgin stock (600 Cases). Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value for the City" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dubuque?
All active and historical solicitations from City of Dubuque are tracked and searchable. As a city agency, City of Dubuque regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specification Response, Certificate to Obtain Insurance. Review the full document from City of Dubuque for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dubuque, IA. Review the full solicitation for detailed scope requirements.