City of Dublin - Request for Proposals for AV Production Services for the Precinct Black Box Theater - 2026
City of Dublin, City of Dublin, CA·City
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- Primary Contact
- Ben Keisic · (925) 556-4558
- Scope Location
- Dublin, CA
- Projected Sq Ft
- 2,000 sq ft
- Submission Address
- [email protected]
SUMMARY
The City of Dublin is seeking a qualified AV production partner to provide audio, lighting, and technical support services for the Precinct Black Box Theater located within the new 13,500 square-foot Dublin Arts Center. Services include technical operations, lighting design, video projection, event support, rehearsals, and streaming for performances, classes, and community rentals. The 2,000 square-foot facility features a Yamaha DM3-D Mixer, wireless microphones, pendant speakers, lighting controls, and projection systems. Proposals are due by May 29, 2026, at 4:00 PM via email to Ben Keisic.
EVALUATION CRITERIA
Responsiveness and completeness of the proposal, Experience providing AV production services in small to mid-scale theaters or municipal cultural facilities, Qualifications and experience of assigned personnel relative to the Dublin Arts Center’s operational needs, Demonstrated ability to integrate with permanent AV systems and work collaboratively with City staff, Satisfaction of previous clients, particularly public agencies or community venues, Cost effectiveness and clarity of proposed rates and scenarios
REQUIRED ATTACHMENTS
Cover letter, references, list of key staff members, breakdown of rates and fees, confirmation of ability to meet Standard Contractor Service Agreement and insurance requirements, potential conflicts of interest list
REQUIRED STAFFING ROLES
Technician, Production Manager, Rehearsal / Technical Run – Through Support
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Dublin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ben Keisic.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness and completeness of the proposal, Experience providing AV production services in small to mid-scale theaters or municipal cultural facilities, Qualifications and experience of assigned..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dublin?
All active and historical solicitations from City of Dublin are tracked and searchable. As a city agency, City of Dublin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, references, list of key staff members, breakdown of rates and fees, confirmation of ability to meet Standard Contractor Service Agreement and insurance requirements, potential conflicts. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Dublin for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dublin in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Keisic at (925) 556-4558. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dublin, CA. The total projected area is 2000 sq ft. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Production Manager, Rehearsal / Technical Run – Through Support. Proposers should demonstrate relevant qualifications and experience for each required role.
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