City of DeKalb - Vehicle Fuel Bidding - 2026
City of DeKalb cityCity · DeKalb city, IL- Due
- Oct 22, 2026
- 6 days left
- Posted
- Oct 6, 2026
- Contract term
- 2 years
- Primary contact
- Mike Neuenkirchen
- (815) 748-2370
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THE 30-SECOND BRIEF
The City of DeKalb, IL seeks sealed bids for the purchase and delivery of unleaded gasoline (87 octane) and diesel fuel (ULSD, winter blend, off-road, and 2% bio-diesel) for a two-year contract period with three optional one-year extensions. Fuel will be delivered to above-ground storage facilities located at 1316 Market St (Public Works Garage), 2200 Pleasant Street (Airport Maintenance Building), and 1825 Pleasant Street (Transit Service Provider). Bids are due by October 22, 2026, at 2:00 P.M. at the Water Department, 1216 Market St, DeKalb, IL 60115. Pricing shall be based on OPIS Gross Contract Low postings for the Rockford market.
Unleaded Gasoline 87 Octane, Diesel (ULSD) Fuel (Gross Wholesale), Diesel Fuel (ULSD) – Winter Blend (Gross Wholesale), Off Road Diesel (ULSD) (red dyed), Diesel (ULSD) Fuel – 2% Bio-diesel
Lowest responsible bidder, product quality, references, service, delivery time, past experience
SUMMARY
The City of DeKalb, IL seeks sealed bids for the purchase and delivery of unleaded gasoline (87 octane) and diesel fuel (ULSD, winter blend, off-road, and 2% bio-diesel) for a two-year contract period with three optional one-year extensions.
Fuel will be delivered to above-ground storage facilities located at 1316 Market St (Public Works Garage), 2200 Pleasant Street (Airport Maintenance Building), and 1825 Pleasant Street (Transit Service Provider). Bids are due by October 22, 2026, at 2:00 P.M. at the Water Department, 1216 Market St, DeKalb, IL 60115. Pricing shall be based on OPIS Gross Contract Low postings for the Rockford market.
EVALUATION CRITERIA
6- Lowest responsible bidder
- Product quality
- References
- Service
- Delivery time
- Past experience
REQUIRED DELIVERABLES
5- Unleaded Gasoline 87 Octane
- Diesel (ULSD) Fuel (Gross Wholesale)
- Diesel Fuel (ULSD) – Winter Blend (Gross Wholesale)
- Off Road Diesel (ULSD) (red dyed)
- Diesel (ULSD) Fuel – 2% Bio-diesel
REQUIRED ATTACHMENTS
11- Bid Sheet
- Detailed Cost Sheet
- Detailed Exceptions Sheet
- Affidavit of Non-Collusion
- Certification Regarding Debarment and Suspension
- Certifications of Compliance with Federal Lobbying Regulations
- Firm Data Sheet
- DBE Participation Disclosure and Outreach Form
- Prompt Payment Affidavit
- Letter of Credit
- Form of Bid Addendum
- Submit to
- Bids must be submitted to the Water Department at 1216 Market St, DeKalb, Illinois, 60115
- Duration
- 24 months
- Scope location
- DeKalb, IL
- Reported agency
- City of DeKalb
Questions about this RFP
How do I respond to this Bid from City of DeKalb city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Bids must be submitted to the Water Department at 1216 Market St, DeKalb, Illinois, 60115. For questions, contact Mike Neuenkirchen.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of DeKalb city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Neuenkirchen at (815) 748-2370. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Unleaded Gasoline 87 Octane, Diesel (ULSD) Fuel (Gross Wholesale), Diesel Fuel (ULSD) – Winter Blend (Gross Wholesale), Off Road Diesel (ULSD) (red dyed), Diesel (ULSD) Fuel – 2% Bio-diesel. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, product quality, references, service, delivery time, past experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of DeKalb city?
All active and historical solicitations from City of DeKalb city are tracked and searchable. As a city agency, City of DeKalb city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 22, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Sheet, Detailed Cost Sheet, Detailed Exceptions Sheet, Affidavit of Non-Collusion, Certification Regarding Debarment and Suspension, Certifications of Compliance with Federal Lobbying Regulations,. Review the full document from City of DeKalb city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: DeKalb, IL. Review the full solicitation for detailed scope requirements.