City of DeKalb - Procurement of Aviation Fuel - DeKalb Taylor Municipal Airport 2026
City of DeKalb cityCity · DeKalb city, IL- Due
- Oct 30, 2026
- 14 days left
- Posted
- Oct 1, 2026
- Contract term
- 4 years
- Primary contact
- Ben Trompeter
- (815) 748-8102
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THE 30-SECOND BRIEF
The City of DeKalb is seeking sealed bids for the supply and delivery of Avgas 100LL and Jet A aviation fuel to the DeKalb Taylor Municipal Airport located at 3232 Pleasant Street, DeKalb, Illinois. The initial contract term is January 1, 2027 through December 31, 2030, with two additional one-year renewal terms available at the City's option. Estimated annual requirements are approximately 90,000 gallons of Jet A and 60,000 gallons of 100LL Avgas. Submissions are due by October 30, 2026, at 2:00 P.M. Requirements include bid security of 10% of the total amount bid, performance and labor/material payment bonds, prevailing wage compliance, and certificates of insurance.
Avgas 100LL, Jet A aviation fuel
Price, assured supply and delivery capability, quality-control and safety programs, credit card and contract-fuel programs, training and technical support, marketing/FBO support, qualifications and references
SUMMARY
The City of DeKalb is seeking sealed bids for the supply and delivery of Avgas 100LL and Jet A aviation fuel to the DeKalb Taylor Municipal Airport located at 3232 Pleasant Street, DeKalb, Illinois.
The initial contract term is January 1, 2027 through December 31, 2030, with two additional one-year renewal terms available at the City's option. Estimated annual requirements are approximately 90,000 gallons of Jet A and 60,000 gallons of 100LL Avgas. Submissions are due by October 30, 2026, at 2:00 P.M. Requirements include bid security of 10% of the total amount bid, performance and labor/material payment bonds, prevailing wage compliance, and certificates of insurance.
EVALUATION CRITERIA
7- Price
- Assured supply and delivery capability
- Quality-control and safety programs
- Credit card and contract-fuel programs
- Training and technical support
- Marketing/FBO support
- Qualifications and references
REQUIRED DELIVERABLES
Avgas 100LL, Jet A aviation fuel
REQUIRED ATTACHMENTS
8- Bid security
- W-9 form
- Certificate of insurance
- References
- Detailed cost sheet
- Bid sheet
- Detailed exceptions sheet
- Subcontractor listing
- Submit to
- DeKalb Taylor Municipal Airport, Airport Manager's Office, 3232 Pleasant St., DeKalb, IL 60115
- Duration
- 48 months
- Scope location
- DeKalb, IL
- Reported agency
- City of DeKalb
Questions about this RFP
How do I respond to this Bid from City of DeKalb city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DeKalb Taylor Municipal Airport, Airport Manager's Office, 3232 Pleasant St., DeKalb, IL 60115. For questions, contact Ben Trompeter.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of DeKalb city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Trompeter at (815) 748-8102. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Avgas 100LL, Jet A aviation fuel. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, assured supply and delivery capability, quality-control and safety programs, credit card and contract-fuel programs, training and technical support, marketing/FBO support, qualifications and re..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of DeKalb city?
All active and historical solicitations from City of DeKalb city are tracked and searchable. As a city agency, City of DeKalb city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid security, W-9 form, certificate of insurance, references, detailed cost sheet, bid sheet, detailed exceptions sheet, subcontractor listing. Review the full document from City of DeKalb city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: DeKalb, IL. Review the full solicitation for detailed scope requirements.