City of Cotati - Comprehensive Compensation Study - RFP 2026
City of CotatiCity · Cotati, CA- Due
- Nov 5, 2026
- 10 days left
- Posted
- Oct 15, 2026
- Primary contact
- Katie Duran
The 30-second brief
The City of Cotati is seeking a qualified independent firm with public-sector compensation experience to conduct a comprehensive compensation study comparing salary and benefits for up to 15 positions, including the City Manager, with like positions across eight local jurisdictions: City of Cotati, City of Calistoga, City of Cloverdale, City of Healdsburg, City of Sebastopol, City of St. Helena, City of Sonoma, and Town of Windsor. The scope includes independent data and source verification, salary range comparison at top step, total compensation and benefits evaluation (medical, dental, vision, retirement formulas, paid leave, incentive pay), and position matching based on actual duties and responsibilities. Key deliverables include a project memo, an editable Excel workbook with source-linked inputs and calculation formulas, a kickoff meeting, and draft-review meetings. Proposals are due by November 5, 2026, at 3:00 PM PST via email to Katie Duran. Questions are due by October 28, 2026, at 12:00 PM PST. Respondents must meet business license, insurance, prevailing wage, and professional experience requirements.
Memo documenting City positions included in study, Comparator agencies, And common comparison date; Editable Excel workbook of salary and benefit comparison tables, Total compensation results, Variance explanations, Source-linked inputs, And calculations; One kickoff meeting and up to two draft-review meetings
Responsiveness to scope and completeness of proposal, Ability of methodology and deliverables to meet City's needs, Past performance and client satisfaction, Specialized experience with similar studies, Qualifications and experience of proposed manager and staff, Adequacy and availability of staffing, Familiarity with municipal compensation and regional labor markets, References and quality of sample work, Requested revisions to standard professional services agreement, Price proposal
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Summary
The City of Cotati is seeking a qualified independent firm with public-sector compensation experience to conduct a comprehensive compensation study comparing salary and benefits for up to 15 positions, including the City Manager, with like positions across eight local jurisdictions: City of Cotati, City of Calistoga, City of Cloverdale, City of Healdsburg, City of Sebastopol, City of St.
Helena, City of Sonoma, and Town of Windsor. The scope includes independent data and source verification, salary range comparison at top step, total compensation and benefits evaluation (medical, dental, vision, retirement formulas, paid leave, incentive pay), and position matching based on actual duties and responsibilities. Key deliverables include a project memo, an editable Excel workbook with source-linked inputs and calculation formulas, a kickoff meeting, and draft-review meetings. Proposals are due by November 5, 2026, at 3:00 PM PST via email to Katie Duran. Questions are due by October 28, 2026, at 12:00 PM PST. Respondents must meet business license, insurance, prevailing wage, and professional experience requirements.
EVALUATION CRITERIA
10- Responsiveness to scope and completeness of proposal
- Ability of methodology and deliverables to meet City's needs
- Past performance and client satisfaction
- Specialized experience with similar studies
- Qualifications and experience of proposed manager and staff
- Adequacy and availability of staffing
- Familiarity with municipal compensation and regional labor markets
- References and quality of sample work
- Requested revisions to standard professional services agreement
- Price proposal
REQUIRED DELIVERABLES
3- Memo documenting City positions included in study, Comparator agencies, And common comparison date
- Editable Excel workbook of salary and benefit comparison tables, Total compensation results, Variance explanations, Source-linked inputs, And calculations
- One kickoff meeting and up to two draft-review meetings
REQUIRED ATTACHMENTS
8- References
- Affidavit of accuracy form
- Proposer information form
- Conflict of interest statement
- Ethics statement
- Subcontractors' information
- Firm price proposal
- Exceptions to the City's Professional Service Agreement
- Submit to
- [email protected]
- Scope location
- Cotati, CA
Questions about this RFP
How do I respond to this RFP from City of Cotati?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Katie Duran.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cotati in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Duran. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Memo documenting City positions included in study, Comparator agencies, And common comparison date; Editable Excel workbook of salary and benefit comparison tables, Total compensation results, Variance explanations, Source-linked inputs, And calculations; One kickoff meeting and up to two draft-revi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to scope and completeness of proposal, Ability of methodology and deliverables to meet City's needs, Past performance and client satisfaction, Specialized experience with similar studie..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cotati?
All active and historical solicitations from City of Cotati are tracked and searchable. As a city agency, City of Cotati regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References, Affidavit of accuracy form, Proposer information form, Conflict of interest statement, Ethics statement, Subcontractors' information, Firm price proposal, Exceptions to the City's Professi. Review the full document from City of Cotati for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cotati, CA. Review the full solicitation for detailed scope requirements.