City of Columbus DoT CTV Mobile Video Production System - RFQ033832 (2026)
City of ColumbusCity · Columbus, OH- Due
- Oct 28, 2026
- 11 days left
- Posted
- Oct 7, 2026
- Contract term
- 1 year
- Primary contact
- Chmyers
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THE 30-SECOND BRIEF
The City of Columbus, Department of Technology, Media Services seeks formal bids for the purchase, design, and construction of a Mobile Video Production Flypack Assembly housing a Ross Video Carbonite Solo Switching System, associated control surfaces, video routing and signal converters, and related production accessories. The flypack is to be used by DoT staff within the City's government television channel to support indoor studio and outdoor field productions. Key components include a Ross Video Carbonite Ultra Solo switcher, TouchDrive panel, Bigfoot Systems custom rack case, Blackmagic Design Videohub 20x20 and 40x40 routers, SmartView monitors, Netgear managed switches, and Elgato streaming control surfaces. Bidders must have a manufacturer certified reseller partnership, 5 years of experience, and provide references from at least four similar contracts. The submission deadline is October 28, 2026, at 3:00 PM. Questions are due by October 12, 2026.
Ross Video Carbonite Ultra Solo 1RU Frame-Only Production Switcher (CUF-112); Ross Video TouchDrive 1 ME 15 XPT Compact Panel (TD1C-PANEL); Standard Power Supply unit for Carbonite Ultra Engines (CUF-PSU); Carbonite Online Commissioning - 1 Day; Bigfoot Mobile 11RU/25” Deep “Single Rack System” (SPX103-111RU-25D-SR.X8.KB); Monitor Storage Lid (BF-MON STRG LID); Flip Up Side Panel (BF-FLIP UP SIDE PNL); Wide Keyboard Drawer with Mouse Tray (BF- KB/MOUSE DRWR); SuperLogics SL-1U-LLQ670E-IR2 PC; Blackmagic Design Videohub 40x40 12G Router (BMDVHUBSMAS12G040040); HyperDeck Studio HD Plus (BMD-HYPERD/ST/DCHP); Mini Converter - Sync Generator (BMD-CONVMSYNC); Teranex Mini - Audio to SDI 12G (BMD-CONVNTRM/CB/AUSDI); Teranex Mini - SDI Distribution 12G, 8 Outputs (BMD-CONVNTRM/EA/DA); 2110 IP UpDownCross 12G (BMD-CONVNVIPJ/STD/12G); Universal Rack Shelf (BMD-CONVNTRM/YA/RSU); Audio Monitor 12G G3 (BMD-HDL-AUDMON1RU12GG3); Middle Atlantic D2 MAP 2-SPACE RACK DRAWER; Middle Atlantic UFA-8-F2 1 RU UFA Rackshelf; Netgear M4250-26G4F-POE++ Managed Switch (NET-GSM4230UP-100NAS); SmartView Duo (BMD-HDL-SMTVDUO2); SmartView 4K G3 15.6" Monitor (HDL-SMTV4K12G3); Stream Deck Studio 1RU Rack Mount (STREAM DECK STUDIO); Elgato Stream Deck XL 32-Key USB 3.0 Live Streaming Control Surface (STREAM DECK XL); Elgato Network Dock for Stream Deck (10GBW9901); Middle Atlantic NEXSYS 1500VA UPS (UPX-1500R-2); APC SRT1500RMXLA UPS Battery Backup; Contingency Parts; Custom Labor and Installation; Total Shipping Costs; 1yr Renewable Maintenance/Repair Service Agreement
SUMMARY
The City of Columbus, Department of Technology, Media Services seeks formal bids for the purchase, design, and construction of a Mobile Video Production Flypack Assembly housing a Ross Video Carbonite Solo Switching System, associated control surfaces, video routing and signal converters, and related production accessories.
The flypack is to be used by DoT staff within the City's government television channel to support indoor studio and outdoor field productions. Key components include a Ross Video Carbonite Ultra Solo switcher, TouchDrive panel, Bigfoot Systems custom rack case, Blackmagic Design Videohub 20x20 and 40x40 routers, SmartView monitors, Netgear managed switches, and Elgato streaming control surfaces. Bidders must have a manufacturer certified reseller partnership, 5 years of experience, and provide references from at least four similar contracts. The submission deadline is October 28, 2026, at 3:00 PM. Questions are due by October 12, 2026.
REQUIRED DELIVERABLES
31- Ross Video Carbonite Ultra Solo 1RU Frame-Only Production Switcher (CUF-112)
- Ross Video TouchDrive 1 ME 15 XPT Compact Panel (TD1C-PANEL)
- Standard Power Supply unit for Carbonite Ultra Engines (CUF-PSU)
- Carbonite Online Commissioning - 1 Day
- Bigfoot Mobile 11RU/25” Deep “Single Rack System” (SPX103-111RU-25D-SR.X8.KB)
- Monitor Storage Lid (BF-MON STRG LID)
- Flip Up Side Panel (BF-FLIP UP SIDE PNL)
- Wide Keyboard Drawer with Mouse Tray (BF- KB/MOUSE DRWR)
- SuperLogics SL-1U-LLQ670E-IR2 PC
- Blackmagic Design Videohub 40x40 12G Router (BMDVHUBSMAS12G040040)
- HyperDeck Studio HD Plus (BMD-HYPERD/ST/DCHP)
- Mini Converter - Sync Generator (BMD-CONVMSYNC)
- Teranex Mini - Audio to SDI 12G (BMD-CONVNTRM/CB/AUSDI)
- Teranex Mini - SDI Distribution 12G, 8 Outputs (BMD-CONVNTRM/EA/DA)
- 2110 IP UpDownCross 12G (BMD-CONVNVIPJ/STD/12G)
- Universal Rack Shelf (BMD-CONVNTRM/YA/RSU)
- Audio Monitor 12G G3 (BMD-HDL-AUDMON1RU12GG3)
- Middle Atlantic D2 MAP 2-SPACE RACK DRAWER
- Middle Atlantic UFA-8-F2 1 RU UFA Rackshelf
- Netgear M4250-26G4F-POE++ Managed Switch (NET-GSM4230UP-100NAS)
- SmartView Duo (BMD-HDL-SMTVDUO2)
- SmartView 4K G3 15.6" Monitor (HDL-SMTV4K12G3)
- Stream Deck Studio 1RU Rack Mount (STREAM DECK STUDIO)
- Elgato Stream Deck XL 32-Key USB 3.0 Live Streaming Control Surface (STREAM DECK XL)
- Elgato Network Dock for Stream Deck (10GBW9901)
- Middle Atlantic NEXSYS 1500VA UPS (UPX-1500R-2)
- APC SRT1500RMXLA UPS Battery Backup
- Contingency Parts
- Custom Labor and Installation
- Total Shipping Costs
- 1yr Renewable Maintenance/Repair Service Agreement
REQUIRED ATTACHMENTS
5- Reference Pages (pages 11-13)
- Subcontractor Information
- Experience Documentation
- Literature
- Warranty
- Submit to
- https://columbusvendorservices.powerappsportals.com/
- Scope location
- Columbus, OH
Questions about this RFP
How do I respond to this Bid from City of Columbus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://columbusvendorservices.powerappsportals.com/. For questions, contact Chmyers.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Columbus in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chmyers. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ross Video Carbonite Ultra Solo 1RU Frame-Only Production Switcher (CUF-112); Ross Video TouchDrive 1 ME 15 XPT Compact Panel (TD1C-PANEL); Standard Power Supply unit for Carbonite Ultra Engines (CUF-PSU); Carbonite Online Commissioning - 1 Day; Bigfoot Mobile 11RU/25” Deep “Single Rack System” (SPX. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Columbus?
All active and historical solicitations from City of Columbus are tracked and searchable. As a city agency, City of Columbus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Reference Pages (pages 11-13), Subcontractor Information, Experience Documentation, Literature, Warranty. Review the full document from City of Columbus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, OH. Review the full solicitation for detailed scope requirements.