City of Cincinnati HVAC Maintenance and Repair Services ITB - 261W906062
City of Cincinnati, City of Cincinnati, OH·City
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- Primary Contact
- Jennifer Sherman
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Cincinnati, OH
- Submission Address
- https://vss.cincinnati-oh.gov/vssprod/Advantage4
SUMMARY
The City of Cincinnati is soliciting bids for HVAC maintenance and repair services for City Facility Management. The contract has an initial 12-month term with two optional 12-month renewals. Bids are due June 2, 2026.
EVALUATION CRITERIA
Price, Compliance with bid conditions and specifications, Bidder's capability qualifications and experience, Bidders' location
REQUIRED DELIVERABLES
Volume Two Forms and Questionnaires, Volume Three Excel Pricing Sheets
REQUIRED ATTACHMENTS
Bid Bond, Construction Bid Surety and Signature Form, DEI 147 form, Form 2004 Subcontractor Approval Request Form
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from City of Cincinnati?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://vss.cincinnati-oh.gov/vssprod/Advantage4. For questions, contact Jennifer Sherman.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Compliance with bid conditions and specifications, Bidder's capability qualifications and experience, Bidders' location" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cincinnati?
All active and historical solicitations from City of Cincinnati are tracked and searchable. As a city agency, City of Cincinnati regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Construction Bid Surety and Signature Form, DEI 147 form, Form 2004 Subcontractor Approval Request Form. Review the full document from City of Cincinnati for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Cincinnati in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Sherman. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cincinnati, OH. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Volume Two Forms and Questionnaires, Volume Three Excel Pricing Sheets. Proposals should clearly address how each deliverable will be met.
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