City of Charlottesville Transit Fleet Professional Deep Cleaning Services IFB 26-44
City of CharlottesvilleCity · Charlottesville, VA- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Dec 17, 2025
- Primary contact
- Michael Newbill
- (434) 365-9090
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THE 30-SECOND BRIEF
The City of Charlottesville is soliciting bids under IFB 26-44 for professional deep-cleaning services for its transit fleet, including buses and support vehicles. The scope of work requires bi-weekly interior deep cleanings and quarterly exterior cleaning with protective treatments to maintain high standards of sanitation and appearance. Contractors must demonstrate fleet-cleaning experience, operational capacity, and the ability to follow safety and environmental standards while working during designated access hours. The selected vendor will be responsible for thorough documentation and accommodating changing fleet needs. Bids are due by January 22, 2026, at the Charlottesville Area of Transit office located at 1545 Avon Street Extended, Charlottesville, VA.
Bi-weekly interior deep cleanings, Quarterly exterior cleaning and protective treatments, Documentation
SUMMARY
The City of Charlottesville is soliciting bids under IFB 26-44 for professional deep-cleaning services for its transit fleet, including buses and support vehicles.
The scope of work requires bi-weekly interior deep cleanings and quarterly exterior cleaning with protective treatments to maintain high standards of sanitation and appearance. Contractors must demonstrate fleet-cleaning experience, operational capacity, and the ability to follow safety and environmental standards while working during designated access hours. The selected vendor will be responsible for thorough documentation and accommodating changing fleet needs. Bids are due by January 22, 2026, at the Charlottesville Area of Transit office located at 1545 Avon Street Extended, Charlottesville, VA.
REQUIRED DELIVERABLES
3- Bi-weekly interior deep cleanings
- Quarterly exterior cleaning and protective treatments
- Documentation
- Submit to
- Charlottesville Area of Transit, 1545 Avon Street Extended, Charlottesville, VA, 22902
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this IFB from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Charlottesville Area of Transit, 1545 Avon Street Extended, Charlottesville, VA, 22902. For questions, contact Michael Newbill.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Newbill at (434) 365-9090. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bi-weekly interior deep cleanings, Quarterly exterior cleaning and protective treatments, Documentation. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.