City of Buffalo SUMMER YOUTH PAYROLL PROCESSING PROVIDER RFP
city of Buffalo, Buffalo, NY·City
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- Reported Agency
- City of Buffalo
- Primary Contact
- Nicole Drye
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Buffalo, NY
- Submission Address
- City of Buffalo, Department of Community Services and Recreational Programming, Attn: Nicole Drye-Deputy Commissioner, 65 Niagara Square, Room 1701 City Hall, Buffalo, New York 14202
SUMMARY
The City of Buffalo is seeking proposals from qualified payroll processors to administer payroll for approximately 1,000 City of Buffalo youth participating in the City's Summer Youth and Winter Internship Employment Opportunity Programs. The contract term is one year with four one-year renewal options.
EVALUATION CRITERIA
Qualifications: 40%, Minority/Women Workforce & Community Involvement: 20%, Proposed Fee: 25%, Financial Capacity: 15%
REQUIRED DELIVERABLES
Payroll processing, tax filings, customer support, and compliance with federal/state laws.
REQUIRED ATTACHMENTS
Proposal Format (3 copies + USB), Cover Letter, Company Profile, References, Insurance Documents, Living Wage Form, Form 2A Affirmative Action Statement, Non-Collusion Certification
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from city of Buffalo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Buffalo, Department of Community Services and Recreational Programming, Attn: Nicole Drye-Deputy Commissioner, 65 Niagara Square, Room 1701 City Hall, Buffalo, New York 14202. For questions, contact Nicole Drye.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications: 40%, Minority/Women Workforce & Community Involvement: 20%, Proposed Fee: 25%, Financial Capacity: 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from city of Buffalo?
All active and historical solicitations from city of Buffalo are tracked and searchable. As a city agency, city of Buffalo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Format (3 copies + USB), Cover Letter, Company Profile, References, Insurance Documents, Living Wage Form, Form 2A Affirmative Action Statement, Non-Collusion Certification. Review the full document from city of Buffalo for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including city of Buffalo in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Drye. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Payroll processing, tax filings, customer support, and compliance with federal/state laws.. Proposals should clearly address how each deliverable will be met.
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