City of Buffalo Printing and Mailing of Tax Bills, User Fee Bills, Exemption Forms and Notices - 2026
city of Buffalo, Buffalo, NY·City
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- Reported Agency
- City of Buffalo
- Primary Contact
- Nicole Swallow
- Scope Location
- Buffalo, New York
- Submission Address
- Nicole Swallow, Director of Purchase, City of Buffalo, DIVISION OF PURCHASE, 65 Niagara Square, Room 1901 City Hall, Buffalo, New York 14202-3302
SUMMARY
The City of Buffalo Division of Purchase is requesting proposals for the printing and mailing of tax bills, user fee bills, exemption forms, and foreclosure notices. Vendors must submit sealed proposals in person or via mail to Room 1901 City Hall, 65 Niagara Square, Buffalo, NY by May 14, 2026, at 11:00 am EST. A pre-proposal conference is scheduled for April 30, 2026, at 11:00 am at the Division of Purchase. Questions are due by April 16, 2026, at 4:00 pm via email to [email protected] with a copy to [email protected].
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from city of Buffalo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 14, 2026. Submissions should be delivered to: Nicole Swallow, Director of Purchase, City of Buffalo, DIVISION OF PURCHASE, 65 Niagara Square, Room 1901 City Hall, Buffalo, New York 14202-3302. For questions, contact Nicole Swallow.
Where can I find more RFPs from city of Buffalo?
All active and historical solicitations from city of Buffalo are tracked and searchable. As a city agency, city of Buffalo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from city of Buffalo for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including city of Buffalo in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Swallow. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, New York. Review the full solicitation for detailed scope requirements.
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