City of Bisbee EMS Billing Services RFP
City of BisbeeCity · Bisbee, AZ- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Contract term
- 4 years
- Primary contact
- Keri Bagley
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THE 30-SECOND BRIEF
The City of Bisbee is seeking proposals from qualified firms to provide comprehensive EMS billing services. The scope includes complete management of the collection process from account initiation to closure.
Invoicing, statement and dunning letter processing, rate adjudication, claims filing, data collection and transmission, electronic filing of invoices, denial processing, refund processing, establishment of internal controls, monthly payment plans, monthly invoices detailing account information and collections.
Technical capability, performance history, availability of people and equipment, price, and timeliness of performance.
SUMMARY
The City of Bisbee is seeking proposals from qualified firms to provide comprehensive EMS billing services. The scope includes complete management of the collection process from account initiation to closure.
EVALUATION CRITERIA
5- Technical capability
- Performance history
- Availability of people and equipment
- Price
- Timeliness of performance
REQUIRED DELIVERABLES
11- Invoicing
- Statement and dunning letter processing
- Rate adjudication
- Claims filing
- Data collection and transmission
- Electronic filing of invoices
- Denial processing
- Refund processing
- Establishment of internal controls
- Monthly payment plans
- Monthly invoices detailing account information and collections
REQUIRED ATTACHMENTS
4- Specifications
- Scope of Work or Requirements
- Standard Terms and Conditions
- Special Terms and Conditions
- Submit to
- City of Bisbee City Clerk, 118 Arizona Street, Bisbee, AZ 85603
- Duration
- 48 months
- Scope location
- Bisbee, AZ
Questions about this RFP
How do I respond to this RFP from City of Bisbee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Bisbee City Clerk, 118 Arizona Street, Bisbee, AZ 85603. For questions, contact Keri Bagley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bisbee in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keri Bagley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Invoicing, statement and dunning letter processing, rate adjudication, claims filing, data collection and transmission, electronic filing of invoices, denial processing, refund processing, establishment of internal controls, monthly payment plans, monthly invoices detailing account information and c. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical capability, performance history, availability of people and equipment, price, and timeliness of performance." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bisbee?
All active and historical solicitations from City of Bisbee are tracked and searchable. As a city agency, City of Bisbee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specifications, Scope of Work or Requirements, Standard Terms and Conditions, Special Terms and Conditions. Review the full document from City of Bisbee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bisbee, AZ. Review the full solicitation for detailed scope requirements.