City of Aurora - Production and Distribution of 2025 Ward 2 Newsletter - Quote #25-219
City of Aurora cityCity · Aurora city, IL- Due
- Oct 24, 2025
- Deadline passed
- Posted
- Oct 14, 2025
- Primary contact
- Ashley Hearon
- (630) 256-3020
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THE 30-SECOND BRIEF
The City of Aurora, IL is seeking quotes for the anticipated production and distribution of the 2025 Ward 2 Newsletter for the Alderman's Office. The project involves producing approximately 4,440 half-page booklets measuring 8.5" x 5.5 inches, with a length of 25 to 28 pages, printed on 100lbs glossy finish paper, and mailing them to Ward 2 residents with zip codes 60505 and 60506. The vendor will be responsible for layout design, receiving electronic files, and ensuring all newsletters are delivered before November 27, 2025. Responses must be submitted electronically via the OpenGov portal by October 24, 2025, at 4:00 PM. Questions are due by October 20, 2025.
Approx. 4, 440 Newsletters Produced and Distributed to Ward 2 Residents
Lowest responsible quote whose offer best responds in quality, fitness and capacity
SUMMARY
The City of Aurora, IL is seeking quotes for the anticipated production and distribution of the 2025 Ward 2 Newsletter for the Alderman's Office.
The project involves producing approximately 4,440 half-page booklets measuring 8.5" x 5.5 inches, with a length of 25 to 28 pages, printed on 100lbs glossy finish paper, and mailing them to Ward 2 residents with zip codes 60505 and 60506. The vendor will be responsible for layout design, receiving electronic files, and ensuring all newsletters are delivered before November 27, 2025. Responses must be submitted electronically via the OpenGov portal by October 24, 2025, at 4:00 PM. Questions are due by October 20, 2025.
EVALUATION CRITERIA
Lowest responsible quote whose offer best responds in quality, fitness and capacity
REQUIRED DELIVERABLES
Approx. 4, 440 Newsletters Produced and Distributed to Ward 2 Residents
REQUIRED ATTACHMENTS
6- Terms and Conditions Acknowledgement
- Specification Sheet of Products
- Bidder's Certification
- Bidder's Tax Certification
- Eligibility
- Standard City of Aurora Contract
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Quote from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Ashley Hearon.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Hearon at (630) 256-3020. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Approx. 4, 440 Newsletters Produced and Distributed to Ward 2 Residents. Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible quote whose offer best responds in quality, fitness and capacity" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Terms and Conditions Acknowledgement, Specification Sheet of Products, Bidder's Certification, Bidder's Tax Certification, Eligibility, Standard City of Aurora Contract. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.