City of Ashland TAP Water System Improvements Engineering Services RFP 2021-13
- Due
- Jun 1, 2022
- Deadline passed
- Posted
- May 13, 2022
- Contract term
- 1 year
- Primary contact
- Kevin Caldwell
- (541) 552-2414
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THE 30-SECOND BRIEF
The City of Ashland is soliciting proposals for professional engineering services for Project No. 2021-13, focusing on the Talent, Ashland, and Phoenix (TAP) Water System Improvements. The scope includes replacing a 50 HP pump with a 125 HP pump at the Regional Booster Pump Station (BPS), installing a new 50 HP pump and a 300 KW standby generator at the Talent BPS, and installing a new 450 KW standby generator at the Ashland BPS. Work involves site investigation, preliminary (60%) and final (100%) design submittals, PS&E development, SCADA/telemetry evaluation, and bidding and construction support. Proposers must be Oregon Professional Engineers. The project duration is estimated at 12 months. Proposals are due June 1, 2022, by 2:00 PM. A living wage of $15.96/hour is required for contracts exceeding $22,002.43.
60% Design Submittal, 90% Design Submittal, 100% Final Design Submittal, Record Drawings, Monthly Invoices, Progress Reports
Project Approach (25), Project Experience (30), Ability to Deliver Budget and Schedule (25), Project Team Experience and Availability (20), Termination for Default (Pass/Fail)
SUMMARY
The City of Ashland is soliciting proposals for professional engineering services for Project No. 2021-13, focusing on the Talent, Ashland, and Phoenix (TAP) Water System Improvements.
The scope includes replacing a 50 HP pump with a 125 HP pump at the Regional Booster Pump Station (BPS), installing a new 50 HP pump and a 300 KW standby generator at the Talent BPS, and installing a new 450 KW standby generator at the Ashland BPS. Work involves site investigation, preliminary (60%) and final (100%) design submittals, PS&E development, SCADA/telemetry evaluation, and bidding and construction support. Proposers must be Oregon Professional Engineers. The project duration is estimated at 12 months. Proposals are due June 1, 2022, by 2:00 PM. A living wage of $15.96/hour is required for contracts exceeding $22,002.43.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- 60% Design Submittal
- 90% Design Submittal
- 100% Final Design Submittal
- Record Drawings
- Monthly Invoices
- Progress Reports
REQUIRED ATTACHMENTS
7- Letter of Transmittal
- Resumes
- Exhibit A (Ashland BPS Map/Photos)
- Exhibit B (Talent BPS Map/Photos)
- Exhibit C (Regional BPS Map/Photos)
- Exhibit D (Project Descriptions)
- Exhibit E (Example Personal Services Agreement)
- Submit to
- 51 Winburn Way, Ashland OR 97520 or 20 E. Main Street, Ashland, OR 97520
- Duration
- 12 months
- Scope location
- Ashland, OR
Related RFPs
Other solicitations from City of Ashland.
Questions about this RFP
How do I respond to this RFP from City of Ashland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 1, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 51 Winburn Way, Ashland OR 97520 or 20 E. Main Street, Ashland, OR 97520. For questions, contact Kevin Caldwell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ashland in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Caldwell at (541) 552-2414. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 60% Design Submittal, 90% Design Submittal, 100% Final Design Submittal, Record Drawings, Monthly Invoices, Progress Reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (25), Project Experience (30), Ability to Deliver Budget and Schedule (25), Project Team Experience and Availability (20), Termination for Default (Pass/Fail)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ashland?
All active and historical solicitations from City of Ashland are tracked and searchable. As a city agency, City of Ashland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Resumes, Exhibit A (Ashland BPS Map/Photos), Exhibit B (Talent BPS Map/Photos), Exhibit C (Regional BPS Map/Photos), Exhibit D (Project Descriptions), Exhibit E (Example Persona. Review the full document from City of Ashland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashland, OR. Review the full solicitation for detailed scope requirements.