Chesterfield County School District - Band Equipment IFB 24142 - 2026
Chesterfield County School District, SC·School
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- Primary Contact
- W. Jason Evans · (843) 517-0686
- Scope Location
- Chesterfield, SC
- Submission Address
- Chesterfield County School District Office, Attn: Jason Evans, Procurement Director, 401 West Blvd, Chesterfield, SC 29709
SUMMARY
Chesterfield County School District is seeking qualified vendors to provide, deliver, and invoice band equipment for six designated schools within the district, including Long Middle School, Chesterfield High School, Central High School, New Heights Middle School, Chesterfield-Ruby Middle School, and Cheraw High School. The scope of work encompasses woodwind instruments (flutes, clarinets, saxophones), brass instruments (trumpets, trombones, tubas), percussion instruments (snare drums, bass drums, cymbals, xylophones, chimes, timpani), and accessories (music stands, cases, reeds, drumsticks). All equipment must be new; refurbished items are not accepted. The submission deadline is October 13, 2026, by 2:00 PM. Questions are due by September 24, 2026, at Noon. Award is anticipated on October 15, 2026, with an initial 90-day offer holding period. Award will be made to the lowest responsible and responsive bidder.
EVALUATION CRITERIA
Price, lowest responsible and responsive bidder, delivery days
REQUIRED DELIVERABLES
YBB-105WC Yamaha ¾ Tuba in BBb (3), YTR-2330 Yamaha Standard Bb Trumpet (3), YCL-450N Yamaha Intermediate Clarinet (4), Pearl Symphonic Series Snare Drum 6.5" x 14" (1), XC1HA40 Adams Concert Xylophone (1), JBS1000 Juniper Baritone Saxophone – Gold Lacquer (1), Adams 1.5-octave Gen II Standard Chimes (1), Ludwig Standard Series Copper Timpani Set – 23", 26", 29", 32" (1 set), YCL-450N Yamaha Intermediate Clarinet (4), 88HO Conn Trombone F attachment (3), EBB534 Eastman Concert Tubas (Professional) w/ Case (3)
REQUIRED ATTACHMENTS
signed Cover Page, Page Two
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Chesterfield County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Chesterfield County School District Office, Attn: Jason Evans, Procurement Director, 401 West Blvd, Chesterfield, SC 29709. For questions, contact W. Jason Evans.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, lowest responsible and responsive bidder, delivery days" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chesterfield County School District?
All active and historical solicitations from Chesterfield County School District are tracked and searchable. As a school agency, Chesterfield County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed Cover Page, Page Two. Review the full document from Chesterfield County School District for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Chesterfield County School District in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is W. Jason Evans at (843) 517-0686. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chesterfield, SC. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: YBB-105WC Yamaha ¾ Tuba in BBb (3), YTR-2330 Yamaha Standard Bb Trumpet (3), YCL-450N Yamaha Intermediate Clarinet (4), Pearl Symphonic Series Snare Drum 6.5" x 14" (1), XC1HA40 Adams Concert Xylophone (1), JBS1000 Juniper Baritone Saxophone – Gold Lacquer (1), Adams 1.5-octave Gen II Standard Chime. Proposals should clearly address how each deliverable will be met.
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