Chatham Area Transit Authority - Farebox Replacement RFP 2025-11 - 2025
Chatham Area Transit AuthoritySpecial District · Savannah, GA- Due
- Sep 5, 2025
- Deadline passed
- Posted
- Jun 11, 2025
- Contract term
- 3 years
- Primary contact
- Victor Colon
- (912) 651-0453
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THE 30-SECOND BRIEF
Chatham Area Transit Authority is soliciting proposals from qualified vendors to provide a comprehensive farebox replacement solution for transit services, replacing 100 aging fare collection equipment units across fixed route buses manufactured by GILLIG and paratransit minivans and cutaways manufactured by Ford and Chevrolet. The new automatic fare collection system must provide an integrated hardware, software, and technical personnel solution that supports cash currency and coin validation, magnetic stripe cards, RFID smart cards, EMV-compliant contactless bank cards, near field communication, mobile payment systems, QR code scanning, and reloadable smart cards while operating side-by-side with the legacy Genfare Odyssey system during transition. The 3-year contract requires adherence to ADA compliance, PCI-DSS standards, Buy America requirements, and Disadvantaged Business Enterprise (DBE) participation goals. Proposals are due by September 5, 2025, at 2:00 p.m. EST, with written inquiries accepted until August 1, 2025. Evaluation criteria prioritize proposer experience, implementation approach, training plan, price, and DBE commitment.
100 aging fare collection equipment units (50 units for GILLIG fixed route buses; 50 units for Ford and Chevrolet paratransit minivans and cutaways); central back-office servers, Services, And software; cash room hardware including cash counter and coin counter sorter; training manuals, User guides, And a training plan; testing and validation processes; ongoing technical and maintenance plan; two-year warranty on all equipment
Proposer Experience and Capabilities 30%, Detailed Implementation Approach, Installation and project management plan 25%, Final Implementation and Training Plan 20%, Price Proposal 15%, Disadvantaged Business Enterprise 10%
SUMMARY
Chatham Area Transit Authority is soliciting proposals from qualified vendors to provide a comprehensive farebox replacement solution for transit services, replacing 100 aging fare collection equipment units across fixed route buses manufactured by GILLIG and paratransit minivans and cutaways manufactured by Ford and Chevrolet.
The new automatic fare collection system must provide an integrated hardware, software, and technical personnel solution that supports cash currency and coin validation, magnetic stripe cards, RFID smart cards, EMV-compliant contactless bank cards, near field communication, mobile payment systems, QR code scanning, and reloadable smart cards while operating side-by-side with the legacy Genfare Odyssey system during transition. The 3-year contract requires adherence to ADA compliance, PCI-DSS standards, Buy America requirements, and Disadvantaged Business Enterprise (DBE) participation goals. Proposals are due by September 5, 2025, at 2:00 p.m. EST, with written inquiries accepted until August 1, 2025. Evaluation criteria prioritize proposer experience, implementation approach, training plan, price, and DBE commitment.
EVALUATION CRITERIA
6- Proposer Experience and Capabilities 30%
- Detailed Implementation Approach
- Installation and project management plan 25%
- Final Implementation and Training Plan 20%
- Price Proposal 15%
- Disadvantaged Business Enterprise 10%
REQUIRED DELIVERABLES
8- 100 aging fare collection equipment units (50 units for GILLIG fixed route buses
- 50 units for Ford and Chevrolet paratransit minivans and cutaways)
- Central back-office servers, Services, And software
- Cash room hardware including cash counter and coin counter sorter
- Training manuals, User guides, And a training plan
- Testing and validation processes
- Ongoing technical and maintenance plan
- Two-year warranty on all equipment
REQUIRED ATTACHMENTS
10- DBE Certification
- References
- Addendum Acknowledgement
- Offeror's Checklist
- Proposer Information Form
- Federal Clause Certification
- Buy America Certification
- Lobbying Certification
- Financial Statement/Tax Return
- Evidence of General Liability Insurance
- Submit to
- CAT Central, 900 E. Gwinnett Street, Savannah, GA 31401
- Scope location
- Savannah, GA
Questions about this RFP
How do I respond to this RFP from Chatham Area Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: CAT Central, 900 E. Gwinnett Street, Savannah, GA 31401. For questions, contact Victor Colon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chatham Area Transit Authority in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Victor Colon at (912) 651-0453. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 100 aging fare collection equipment units (50 units for GILLIG fixed route buses; 50 units for Ford and Chevrolet paratransit minivans and cutaways); central back-office servers, Services, And software; cash room hardware including cash counter and coin counter sorter; training manuals, User guides,. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Experience and Capabilities 30%, Detailed Implementation Approach, Installation and project management plan 25%, Final Implementation and Training Plan 20%, Price Proposal 15%, Disadvantaged..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chatham Area Transit Authority?
All active and historical solicitations from Chatham Area Transit Authority are tracked and searchable. As a special district agency, Chatham Area Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: DBE Certification, References, Addendum Acknowledgement, Offeror's Checklist, Proposer Information Form, Federal Clause Certification, Buy America Certification, Lobbying Certification, Financial Stat. Review the full document from Chatham Area Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Savannah, GA. Review the full solicitation for detailed scope requirements.