Charter Township of Independence - Unified CMMS, Asset Management, and Capital Planning Software Platform - 2026
Town of Independence charterCity · Independence charter, MI- Due
- Sep 10, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Dmckee
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THE 30-SECOND BRIEF
The Charter Township of Independence seeks proposals from qualified software vendors for a unified cloud-based Computerized Maintenance Management System (CMMS), asset management, and capital planning software platform for public works operations. The platform must support work order management, asset management, mobile field operations, reporting, dashboards, capital planning, and mandatory integration with the Township's Esri ArcGIS environment and Laserfiche document management system. Asset areas include water distribution, sewer collection, lift stations, water facilities, cemetery infrastructure, safety paths, sidewalks, and municipal buildings. Proposals are due by September 10, 2026, at 2:00 PM EST, with questions due by September 1, 2026. Evaluation criteria include Platform Functionality (25%), GIS Integration (20%), Laserfiche Integration (10%), Implementation Approach (15%), Vendor Experience and Support (15%), and Cost/Fee Proposal (15%).
Platform Functionality 25%, GIS Integration 20%, Laserfiche Integration 10%, Implementation Approach 15%, Vendor Experience and Support 15%, Cost / Fee Proposal 15%
SUMMARY
The Charter Township of Independence seeks proposals from qualified software vendors for a unified cloud-based Computerized Maintenance Management System (CMMS), asset management, and capital planning software platform for public works operations.
The platform must support work order management, asset management, mobile field operations, reporting, dashboards, capital planning, and mandatory integration with the Township's Esri ArcGIS environment and Laserfiche document management system. Asset areas include water distribution, sewer collection, lift stations, water facilities, cemetery infrastructure, safety paths, sidewalks, and municipal buildings. Proposals are due by September 10, 2026, at 2:00 PM EST, with questions due by September 1, 2026. Evaluation criteria include Platform Functionality (25%), GIS Integration (20%), Laserfiche Integration (10%), Implementation Approach (15%), Vendor Experience and Support (15%), and Cost/Fee Proposal (15%).
EVALUATION CRITERIA
6- Platform Functionality 25%
- GIS Integration 20%
- Laserfiche Integration 10%
- Implementation Approach 15%
- Vendor Experience and Support 15%
- Cost / Fee Proposal 15%
REQUIRED ATTACHMENTS
7- Appendix A - Legal Status of Respondent
- Appendix B - Fee Proposal Certification
- Appendix C - Pricing Form
- Two paper copies of technical proposal
- One electronic PDF copy on USB drive
- Separately sealed fee proposal envelope
- Completed pricing form
- Submit to
- Township Clerk's Office, 6483 Waldon Center Drive, Clarkston, MI 48346
- Scope location
- Clarkston, MI
- Reported agency
- Charter Township of Independence
Questions about this RFP
How do I respond to this RFP from Town of Independence charter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township Clerk's Office, 6483 Waldon Center Drive, Clarkston, MI 48346. For questions, contact Dmckee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Independence charter in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dmckee. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Platform Functionality 25%, GIS Integration 20%, Laserfiche Integration 10%, Implementation Approach 15%, Vendor Experience and Support 15%, Cost / Fee Proposal 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Independence charter?
All active and historical solicitations from Town of Independence charter are tracked and searchable. As a city agency, Town of Independence charter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Legal Status of Respondent, Appendix B - Fee Proposal Certification, Appendix C - Pricing Form, two paper copies of technical proposal, one electronic PDF copy on USB drive, separately se. Review the full document from Town of Independence charter for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarkston, MI. Review the full solicitation for detailed scope requirements.
