Charter Township of Independence - Bay Court Park 2026 Front Entrance Project - RFP 2026
Town of Independence charterCity · Independence charter, MI- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Primary contact
- Lisa Christensen
- (248) 625-8223
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THE 30-SECOND BRIEF
The Charter Township of Independence is seeking sealed proposals for the removal and replacement of existing decorative brick and surrounding concrete at the Bay Court Park front entrance, located at 6970 Andersonville Road, Clarkston, Michigan, Parcel #08-32-301-002. The project generally encompasses approximately 6,300 square feet of demolition and disposal, subgrade and base preparation, and the installation of a new decorative hardscape entrance treatment such as decorative brick/paver systems, stamped or decorative concrete, or contractor-proposed decorative alternatives suitable for vehicular traffic and Michigan freeze/thaw conditions. Proposals are due by 4:00 PM EST on Thursday, September 10, 2026. A non-mandatory site visit may be scheduled by contacting Lisa Christensen. Required submittals include a 5% bid guarantee, W-9, references, proof of insurance and licensing, and minimum two paper copies plus one electronic copy on a USB flash drive.
Total lump-sum project cost, Detailed description of proposed entrance treatment, Material manufacturer and product information, Proposed color/pattern/finish/border treatment, Base/subgrade preparation specifications, Surface thickness and construction specifications, Itemized cost breakdown, Estimated project start date and timeline, Warranty information, Expected maintenance requirements, Anticipated service life, References, Photographs, Assumptions or exclusions, Company background and relevant experience, Proof of insurance and licensing
Total project cost and overall value, quality and visual appearance of the proposed solution, compatibility with the character of Bay Court Park, durability and expected service life, suitability for Michigan weather and freeze/thaw conditions, ability to accommodate anticipated vehicular traffic, long-term maintenance requirements, contractor qualifications and experience, experience completing similar decorative hardscape projects, references and demonstrated quality & timeliness of previous work, warranty coverage, proposed construction schedule, completeness and responsiveness of the proposal, compliance with Township requirements
SUMMARY
The Charter Township of Independence is seeking sealed proposals for the removal and replacement of existing decorative brick and surrounding concrete at the Bay Court Park front entrance, located at 6970 Andersonville Road, Clarkston, Michigan, Parcel #08-32-301-002.
The project generally encompasses approximately 6,300 square feet of demolition and disposal, subgrade and base preparation, and the installation of a new decorative hardscape entrance treatment such as decorative brick/paver systems, stamped or decorative concrete, or contractor-proposed decorative alternatives suitable for vehicular traffic and Michigan freeze/thaw conditions. Proposals are due by 4:00 PM EST on Thursday, September 10, 2026. A non-mandatory site visit may be scheduled by contacting Lisa Christensen. Required submittals include a 5% bid guarantee, W-9, references, proof of insurance and licensing, and minimum two paper copies plus one electronic copy on a USB flash drive.
EVALUATION CRITERIA
14- Total project cost and overall value
- Quality and visual appearance of the proposed solution
- Compatibility with the character of Bay Court Park
- Durability and expected service life
- Suitability for Michigan weather and freeze/thaw conditions
- Ability to accommodate anticipated vehicular traffic
- Long-term maintenance requirements
- Contractor qualifications and experience
- Experience completing similar decorative hardscape projects
- References and demonstrated quality & timeliness of previous work
- Warranty coverage
- Proposed construction schedule
- Completeness and responsiveness of the proposal
- Compliance with Township requirements
REQUIRED DELIVERABLES
16- Total lump-sum project cost
- Detailed description of proposed entrance treatment
- Material manufacturer and product information
- Proposed color/pattern/finish/border treatment
- Base/subgrade preparation specifications
- Surface thickness and construction specifications
- Itemized cost breakdown
- Estimated project start date and timeline
- Warranty information
- Expected maintenance requirements
- Anticipated service life
- References
- Photographs
- Assumptions or exclusions
- Company background and relevant experience
- Proof of insurance and licensing
REQUIRED ATTACHMENTS
4- Bid Guarantee
- Form W-9
- References
- Proof of insurance and licensing
- Submit to
- Charter Township of Independence, Bid Documents: Bay Court Park- 2026 Front Entrance Project, Cari Neubeck, Clerk, 6483 Waldon Center Drive, Clarkston, MI 48346
- Scope location
- Clarkston, MI
- Projected sq ft
- 6,300 sq ft
- Reported agency
- Charter Township of Independence
Questions about this RFP
How do I respond to this RFP from Town of Independence charter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Charter Township of Independence, Bid Documents: Bay Court Park- 2026 Front Entrance Project, Cari Neubeck, Clerk, 6483 Waldon Center Drive, Clarkston, MI 48346. For questions, contact Lisa Christensen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Independence charter in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Christensen at (248) 625-8223. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Total lump-sum project cost, Detailed description of proposed entrance treatment, Material manufacturer and product information, Proposed color/pattern/finish/border treatment, Base/subgrade preparation specifications, Surface thickness and construction specifications, Itemized cost breakdown, Estim. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total project cost and overall value, quality and visual appearance of the proposed solution, compatibility with the character of Bay Court Park, durability and expected service life, suitability for..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Independence charter?
All active and historical solicitations from Town of Independence charter are tracked and searchable. As a city agency, Town of Independence charter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Guarantee, Form W-9, references, proof of insurance and licensing. Review the full document from Town of Independence charter for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarkston, MI. The total projected area is 6300 sq ft. Review the full solicitation for detailed scope requirements.
