REQUEST FOR PROPOSALS FOR CUSTODIAL SERVICES
Charlotte Public SchoolsSchool · Charlotte, MI- Due
- Apr 4, 2025
- Deadline passed
- Posted
- Mar 3, 2025
- Contract term
- 2 years
- Primary contact
- Andy Czaika
The 30-second brief
Charlotte Public Schools is seeking proposals from experienced and qualified entities to provide custodial services for all of its facilities on a year-round basis. The RFP outlines the objectives, process, timeline, submission requirements, and evaluation criteria for selecting a contractor.
Custodial services, including janitorial services, maintenance, snow removal, set ups and tear downs, and assisting with deliveries.
Service Capability, Business Stability, School Facility Management Capability, Human Resources Management, Cost
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Summary
Charlotte Public Schools is seeking proposals from experienced and qualified entities to provide custodial services for all of its facilities on a year-round basis. The RFP outlines the objectives, process, timeline, submission requirements, and evaluation criteria for selecting a contractor.
EVALUATION CRITERIA
5- Service Capability
- Business Stability
- School Facility Management Capability
- Human Resources Management
- Cost
REQUIRED DELIVERABLES
6- Custodial services
- Including janitorial services
- Maintenance
- Snow removal
- Set ups and tear downs
- Assisting with deliveries
REQUIRED ATTACHMENTS
13- Proposal Forms
- Pricing Form
- Staffing Forms
- Affidavits
- Audited Financial Reports
- Insurance Certificates
- Worker's compensation experience modification factor
- Litigation/Regulatory Proceedings list
- Transition Plan/Implementation Schedule
- Familial Disclosure Affidavit
- Iran Linked Business Affidavit
- COVID-19 Preparedness Plan
- Equipment listing
REQUIRED STAFFING
4- Submit to
- 378 State St, Charlotte, MI 48813
- Duration
- 24 months
- Scope location
- Charlotte, MI
Questions about this RFP
How do I respond to this RFP from Charlotte Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 378 State St, Charlotte, MI 48813. For questions, contact Andy Czaika.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Charlotte Public Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andy Czaika. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Custodial personnel, management, supervision, administrative personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Custodial services, including janitorial services, maintenance, snow removal, set ups and tear downs, and assisting with deliveries.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Service Capability, Business Stability, School Facility Management Capability, Human Resources Management, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Charlotte Public Schools?
All active and historical solicitations from Charlotte Public Schools are tracked and searchable. As a school agency, Charlotte Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Forms, Pricing Form, Staffing Forms, Affidavits, Audited Financial Reports, Insurance Certificates, Worker's compensation experience modification factor, Litigation/Regulatory Proceedings lis. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Charlotte Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlotte, MI. Review the full solicitation for detailed scope requirements.