Champaign Unit 4 School District School Photography Services RFP 2025/26
Champaign CUSD 4, Champaign, IL·School
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- Reported Agency
- Champaign Unit 4 School District
- Primary Contact
- Mike Sanderson
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Champaign, Illinois
- Submission Address
- 806 Pioneer Street, Champaign, IL 61820
SUMMARY
Champaign Community Unit School District No. 4 is seeking sealed bids for School Photography Services for the 2025-26 school year, with options for two additional years. Services include base packages, commissions, yearbook photography, student ID printing, and senior portraits.
EVALUATION CRITERIA
Price, Qualifications of the Bidder, Adherence to specifications, Contractor past performance, Service, Review of references, Financial stability of firm.
REQUIRED DELIVERABLES
Base package (8x10, 5x7, 3x5 prints, Class composite, ID cards), Yearbook photography, Senior portraits, Athletic team photos, Online ordering, Complimentary items.
REQUIRED ATTACHMENTS
Proposal Form, Bid-Rigging Certification, Minority and Women Owned Business Concern Representation, Certificate Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion, Certificate Regarding Lobbying, OFAC Compliance, Vendor Conflict of Interest Disclosure Form, Bidder's Certification, Certified Cleared Employee List, Certificate of Liability Insurance, Vendor Entry Form/W-9, Hold Harmless Agreement.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Champaign CUSD 4?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 23, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 806 Pioneer Street, Champaign, IL 61820. For questions, contact Mike Sanderson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Qualifications of the Bidder, Adherence to specifications, Contractor past performance, Service, Review of references, Financial stability of firm." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Champaign CUSD 4?
All active and historical solicitations from Champaign CUSD 4 are tracked and searchable. As a school agency, Champaign CUSD 4 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Bid-Rigging Certification, Minority and Women Owned Business Concern Representation, Certificate Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion, Certificate Reg. Review the full document from Champaign CUSD 4 for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Champaign CUSD 4 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Sanderson. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Champaign, Illinois. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Base package (8x10, 5x7, 3x5 prints, Class composite, ID cards), Yearbook photography, Senior portraits, Athletic team photos, Online ordering, Complimentary items.. Proposals should clearly address how each deliverable will be met.
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