Centerville-Washington Park District Scanning Services RFP 2026
Centerville-Washington Park District, Centerville, OH·Special District
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- Primary Contact
- Chris Huff · (937) 433-5155
- Scope Location
- Centerville, Ohio; Dayton, Ohio
- Submission Address
- [email protected]
SUMMARY
Centerville-Washington Park District (CWPD) is seeking proposals for scanning services to digitize records for more efficient storage and retrieval. The project involves digitizing files currently stored at two locations.
EVALUATION CRITERIA
Proposal suitability, Experience and knowledge of product and scope, Cost estimate
REQUIRED DELIVERABLES
Project estimate with a cost breakdown, Timeline for completion, Warranty/guarantee, Reference section (description of previous experience with comparable projects), Key personnel who would be involved with this project, Their previous project experience and qualifications
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Centerville-Washington Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Chris Huff.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal suitability, Experience and knowledge of product and scope, Cost estimate" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Centerville-Washington Park District?
All active and historical solicitations from Centerville-Washington Park District are tracked and searchable. As a special district agency, Centerville-Washington Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Centerville-Washington Park District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Centerville-Washington Park District in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Huff at (937) 433-5155. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Centerville, Ohio; Dayton, Ohio. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Project estimate with a cost breakdown, Timeline for completion, Warranty/guarantee, Reference section (description of previous experience with comparable projects), Key personnel who would be involved with this project, Their previous project experience and qualifications. Proposals should clearly address how each deliverable will be met.
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