Town of Lyons Document Scanning RFP #25-SCANNING-01
Town of Lyons, Town of Lyons, CO·City
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- Primary Contact
- Dolores M. Vasquez
- Scope Location
- Town of Lyons
- Submission Address
- Lyons Town Hall reception
SUMMARY
Seeking proposals for document scanning services with Laserfiche Integration. The contract is not-to-exceed $67,895.00.
EVALUATION CRITERIA
Weighted selection criteria based on RFB
REQUIRED DELIVERABLES
Report detailing all documents scanned, report of unsuccessfully scanned documents, return of original documents, shredding/destruction of agreed upon documents, delivered images in importable format to Laserfiche, archival quality CD/DVD, external hard drive, or flash drive.
REQUIRED ATTACHMENTS
Exhibit A: Scope of Work, Exhibit B: Cost Analysis
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Lyons?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lyons Town Hall reception. For questions, contact Dolores M. Vasquez.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Weighted selection criteria based on RFB" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Lyons?
All active and historical solicitations from Town of Lyons are tracked and searchable. As a city agency, Town of Lyons regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Scope of Work, Exhibit B: Cost Analysis. Review the full document from Town of Lyons for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Lyons in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dolores M. Vasquez. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Town of Lyons. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Report detailing all documents scanned, report of unsuccessfully scanned documents, return of original documents, shredding/destruction of agreed upon documents, delivered images in importable format to Laserfiche, archival quality CD/DVD, external hard drive, or flash drive.. Proposals should clearly address how each deliverable will be met.
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