Calloway County Schools Purchasing Process and Procurement Guidelines
Calloway County School DistrictSchool · Murray, KY- Due
- Sep 25, 2026
- Deadline passed
- Primary contact
- Karen Brandon
- 992-6022 ext 0118
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Summary
Calloway County Schools is outlining its procurement procedures for all district purchases in accordance with the Kentucky Model Procurement Code (KRS 45A).
The scope includes the acquisition of technology items (hardware, software, supplies), fixed assets valued at $5,000 or more, and general goods or services. The process requires the submission of a Purchase Requisition (PR) followed by a Purchase Order (PO). Vendors must provide detailed quotes and supporting documentation to be included with the PR for review by the Purchasing Coordinator. Specific deadlines are established for payment processing, with accounts payable submissions due by the 25th of each month and payroll stipends due by the last business day of the month. The document also provides contact information for Tonya Williams and Karen Brandon for procurement inquiries.
REQUIRED ATTACHMENTS
4- Appendix A (KETS Commodity Codes)
- Quotes
- Supporting documentation
- Budget amendment (if applicable)
- Scope location
- Murray, KY
- Reported agency
- Calloway County Schools
Questions about this QUOTE
How do I respond to this Quote from Calloway County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Karen Brandon.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Calloway County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Brandon at 992-6022 ext 0118. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Calloway County School District?
All active and historical solicitations from Calloway County School District are tracked and searchable. As a school agency, Calloway County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (KETS Commodity Codes), quotes, supporting documentation, budget amendment (if applicable). Review the full document from Calloway County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Murray, KY. Review the full solicitation for detailed scope requirements.