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REQUEST FOR PROPOSAL (RFP) RFP20250102 CLASSIFICATION AND COMPENSATION STUDY CONSULTANT SERVICES

Butler County, Butler County, KS·County
Feb 07, 2025
Posted Date
Feb 07, 2025
Submission Deadline
Erik Henry-Smetana
314.494.4849
Butler County, Kansas

Summary

Butler County, Kansas is seeking proposals for a Classification and Compensation Study Consultant Services. The RFP outlines the scope of work, vendor qualifications, and submission requirements.

Required Deliverables

Classification and Compensation Study, C3 Compensation Blueprint CompBook with training, Workforce Planning Dashboard, Workforce summaries, Organizational/departmental financial summaries, Compensable factors, Point Factor Analysis (PFA) summary, job grade conversion table, formal pay scales, employee pay/wage analysis, employee compa-ratio and wage penetration impact, current pay alignment, green/red-circled employee analysis, pay equity and employee pay compression analysis, labor cost/budget analysis and projections, written wage and salary administration policy and related forms, methodology and procedures, pay scale maintenance related to COLA and Grade & Step adjustments, guidance regarding market pay adjustments, promotions, demotions, transfers, reclassifications, etc., payroll change and salary adjustment forms.

Required Attachments

Addendum 1, Proposal Package Gallagher.pdf, Proposal Package McGrath.pdf, Proposal Package Arnold.pdf, C3 Compensation Blueprint CompBook Dashboard screenshot, Certificate of Insurance, Response Form, Privilege Log, Table of Contents, Firm Introduction, Consulting Team, Public Sector Project History, References, Statement of Methods and Procedures, Detailed Work Plan, Proposed Timeline, Project Progress Communication, Cost of Service, Terms of Payment, Optional Services, Response Form, Table of Contents, Firm Introduction, Consulting Team, Public Sector Project History, References, Statement of Methods and Procedures, Detailed Work Plan, Proposed Timeline, Project Progress Communication, Cost of Service, Terms of Payment, Optional Services, Response Form, Work Samples | TAG COMPBOOK DASHBOARD, Legal, Certificate of Insurance, Travel Costs, Thank You, Cost Summary, Investment Option Summaries, Optional Investment: Job Description Review, Update and Creation.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Butler County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 7, 2025. For questions, contact Erik Henry-Smetana at 314.494.4849.

Where can I find more RFPs from Butler County?

Civic IQ tracks all active and historical solicitations from Butler County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Butler County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Butler County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Erik Henry-Smetana at 314.494.4849. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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